Executive Assistant Engineering Principal Associate Director's Office Active Security Clearance Required

We have an opening for an Executive Assistant. You will perform a full range of advanced complex diverse and sensitive administrative duties in support of the Principal Associate Director (PAD) and supporting staff including managing complex calendars coordinating high-level meetings and communications overseeing the PAD signature process arranging extensive travel and driving operational efficiency through AI tools and emerging technologies. You will serve as the central point-of-contact for the PAD Office and senior leaders interfacing with senior-level internal and external personnel including government officials to exchange gather and disseminate information. This position is in the Engineering Principal Associate Directors Office.

You will

• Represent the Principal Associate Director (PAD) in daily administrative matters clarifying coordinating communicating and disseminating information on behalf of the PAD and serve as a central administrative point-of-contact for the Directorate; interact with all levels both internal and external personnel to achieve Directorate goals.
• Plan organize and coordinate the PADs complex calendar with authority to commit time; coordinate scheduling of intricate meetings both on-site and off-site and provide oversight of planning and completion of administrative arrangements for high level meetings and special events.
• Research analyze prepare and assemble information and data from multiple sources; coordinate findings and other information with senior-level staff both internal and external to the Laboratory; review weekly WebEx meeting recordings identify key discussion points decisions and action items and prepare and distribute concise summaries to Senior Management.
• Serve as project leader and mentor administrative staff.
• Provide oversight of PAD signature process as well as compose correspondence for management and own signature including sensitive personnel information reports agendas and memoranda.
• Arrange/coordinate foreign and domestic travel for the PAD and staff which may include special and extensive requirements.
• Review and answer mail and inquiries on own initiative and determine if executive action is required. Refer matters to appropriate parties for action and follow up to ensure proper and timely disposition; screen calls and visitors respond to questions resolve administrative issues and assist and back up other administrative personnel in the PAD office.
• Originate and implement innovative administrative practices and procedures to increase effectiveness including proactively identifying and deploying AI tools and emerging technologies to streamline workflows and business processes within the Directorate.
• Perform other duties as assigned.

Qualifications :

• This position requires an active Department of Energy (DOE) Q-level clearance or active Top-Secret clearance issued by another U.S. government agency at the time of hire.
• Broad experience providing support to senior management including coordinating and leading administrative projects.
• Advanced executive assistant skills and experience including fast accurate keyboarding and excellent grammar proofreading and editing skills; demonstrated expert level ability using personal computers and associated software; demonstrated expertise in preparing presentations using PowerPoint or similar software; experience using Excel.
• Experience effectively utilizing judgment and discretion when handling sensitive issues.
• Demonstrated problem-solving and decision-making skills necessary to independently recommend appropriate actions and solutions.
• Advanced organizational skills attention to detail accuracy flexibility ability to prioritize multiple and complex tasks and ability to work under time constraints to meet short deadlines with frequent interruptions.
• Broad experience identifying evaluating and implementing technology solutions to improve business processes and administrative efficiency; demonstrated ability to leverage AI tools and emerging technologies to enhance productivity.
• Advanced communication and interpersonal skills to effectively interact and represent the PAD and Directorate Office with all levels of management both internal and external to the Laboratory.

Qualifications We Desire

• Experience with the following LLNL systems: TIME LEAP LAPIS LTRAIN Cliqbook ePay eCaps and FTS.
• Experience using Outlook SharePoint MS Teams and Webex.
• Experience working in a classified environment.
• Broad knowledge of Laboratory mission business and operations.

Pay Range

$113400 - $138888 Annually

This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting; pay will not be below any applicable local minimum wage. An employees position within the salary range will be based on several factors including but not limited to specific competencies relevant education qualifications certifications experience skills seniority geographic location performance and business or organizational needs.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Position Information

This is a Career Indefinite position open to Lab employees and external candidates.

Why Lawrence Livermore National Laboratory

• Included in 2026 Best Places to Work by Glassdoor!
• Flexible Benefits Package
• 401(k)
• Relocation Assistance
• Education Reimbursement Program
• Flexible schedules (*depending on project needs)
• Our values - visit  Clearance

  This position requires an active Department of Energy (DOE) Q-level clearance or active Top Secret clearance issued by another U.S. government agency at time of hire. 

  Pre-Employment Drug Test

  External applicant(s) selected for this position must pass a post-offer pre-employment drug test. This includes testing for use of marijuana as Federal Law applies to us as a Federal Contractor.

  Wireless and Medical Devices

  Per the Department of Energy (DOE) Lawrence Livermore National Laboratory must meet certain restrictions with the use and/or possession of mobile devices in Limited Areas. Depending on your job duties you may be required to work in a Limited Area where you are not permitted to have a personal and/or laboratory mobile device in your possession.  This includes but not limited to cell phones tablets fitness devices wireless headphones and other Bluetooth/wireless enabled devices.  

  If you use a medical device which pairs with a mobile device you must still follow the rules concerning the mobile device in individual sections within Limited Areas.  Sensitive Compartmented Information Facilities require separate approval. Hearing aids without wireless capabilities or wireless that has been disabled are allowed in Limited Areas Secure Space and Transit/Buffer Space within buildings.

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  Remote Work :

  No

  
  

  Employment Type :

  Full-time