Executive Assistant Critical Power
Job Location:
Austin, TX - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Job Summary
To support our extraordinary teams who build great products and contribute to our growth were looking to add an Executive Assistant as part of our Critical Power business based from Austin TX Corp HQ.
Reporting to the Chief of Staff the Executive Assistant will be responsible for a diverse range of responsibilities and opportunities in the areas of administration operations and project management in support of a senior level executive.
What a typical day looks like:
- Manage day-to-day calendar to optimize the executives time ensuring they are prepared for all meetings & priorities.
- Coordinate internal and external meetings including luncheon planning travel coordination etc.
- Book all travel in alignment with the companys travel policy considering travel Visas costs and proper documentation.
- Ensure the timely submission of expenses and review/provide feedback on expense reports submitted by the executives direct reports
- Other administrative and project duties as required.
- Collaborates and executes on special projects and serves as the key point of contact to verify departmental goals related milestones and initiatives are aligned with the annual operating system.
- Follow up and provide reminders on project deadlines and deliverables
- Contribute to leadership meetings by taking notes and tracking action items when appropriate.
- Conducts research compiles and drafts statistical reports & presentations
- Handles budgets bill paying and monitoring ordering and maintaining supplies/equipment
- Acts as a gatekeeper for all inquiries (customers employees ELT visitors etc.) triage requests and coordinates communication and actions as necessary.
- Effectively interface with employees from other internal business groups and Senior Executives inside and outside the company and understands key players within all organizations.
- Maintain a pulse of the business having a sense for the issues taking place in the organization.
- Onboarding new employees and training new team members.
The experience were looking to add to our team:
- Typically looking for 4-5 years of experience as an executive assistant to senior executive.
- With great time management problem solving multitasking and organizational skills
- Experience with setting up domestic & international travel agendas etc.
- Availability to travel around 10%
- Experience with Microsoft Office Teams Zoom and various HR or travel tools
SS26
EA42
CA47
MS11
What youll receive for the great work you provide:
- Full range of medical dental and vision plans
- Life Insurance
- Short-term and Long-term Disability
- Matching 401(k) Contributions
- Vacation and Paid Sick Time
- Tuition Reimbursement
Job Category
AdministrationIs Sponsorship Available
NoFlex is an Equal Opportunity Employer and employment selection decisions are based on merit qualifications and abilities. We do not discriminate based on: age race religion color sex national origin marital status sexual orientation gender identity veteran status disability pregnancy status or any other status protected by law. Were happy to provide reasonable accommodations to those with a disability for assistance in the application process. Please email and well discuss your specific situation and next steps (NOTE: this email does not accept or consider resumes or applications. This is only for disability assistance. To be considered for a position at Flex you must complete the application process first).Required Experience:
IC
About Company
Flex is the manufacturing partner of choice for streamlined product lifecycles. From design to end of life, our end-to-end services optimize efficiency.
