Executive Assistant

We are seeking a highly capable professional and proactive Executive Assistant to provide dedicated support to our Workers Compensation Partner.

This is a fully on-site full-time position based in our Burbank office. The right candidate will be a sharp solutions-oriented professional who thrives in a fast-paced legal environment handles competing priorities without stress goes the distance to ensure everything gets handled and serves as a trusted extension of the Managing Partner across both business and personal administrative matters.

No workers compensation experience is required. What we need is someone who brings exceptional judgment initiative and a genuine commitment to getting things done.

Key Responsibilities: 

Calendar & Schedule Management:

• Manage and maintain the Partners complex calendar including scheduling meetings court deadlines appointments and personal commitments
• Proactively anticipate scheduling conflicts and resolve them before they arise
• Coordinate with internal staff and external parties to confirm reschedule and prepare for all engagements

Communication & Correspondence

• Serve as the primary point of contact for the Partners inbox triage route draft and respond to emails on his behalf with appropriate tone and professionalism
• Screen and prioritize phone calls and messages escalating urgent matters appropriately
• Draft polished internal and external communications memos and correspondence

Liaison & Internal Coordination

• Act as the communication bridge between the Managing Partner and senior attorneys staff and external partners
• Relay information gather updates and follow through on action items on behalf of the Managing Partner
• Build strong working relationships across the firms team while maintaining strict confidentiality

Project Management & Follow-Through

• Track open projects deadlines and deliverables across multiple workstreams; proactively follow up to ensure nothing falls through the cracks
• Assist in coordinating special projects firm initiatives and business development activities
• Prepare meeting agendas briefing documents and summaries as needed

Technology & Systems

• Utilize firm software CRM tools and productivity platforms to manage information and workflow efficiently
• Quickly learn new platforms and tools; proactively suggest tech-enabled improvements where applicable
• Support document preparation file management and data organization

Personal & Administrative Support

• Assist with personal tasks and errands as directed including running local errands (valid drivers license required)
• Manage travel arrangements reservations and logistics
• Handle sensitive and confidential matters with the utmost discretion

Qualifications :

Required:

• Exceptional organizational and time management skills with a demonstrated ability to juggle competing priorities without dropping the ball
• Strong written and verbal communication skills 
• Valid California drivers license and reliable personal vehicle
• Ability to exercise independent judgment and take initiative in a fast-moving environment
• Tech-savvy with proficiency in Microsoft Office and the ability to learn new platforms quickly

Preferred:

• Experience in an executive assistant chief of staff or senior administrative role supporting C-suite or senior leadership
• Experience with project management tools and CRM platforms
• Bilingual (English/Spanish) a plus

Additional Information :

This is a full-time in-person position based in Burbank CA. We offer competitive compensation comprehensive benefits and a collaborative work environment that values career advancement ongoing learning and professional development.

If you are a motivated goal-oriented and strategic leader with a passion for identifying top talent and building powerful industry connections we encourage you to apply today.

All your information will be kept confidential according to EEO guidelines.

#ZR

Remote Work :

No

Employment Type :

Full-time