Executive Administrator

Datrose

Job Location:

Rochester, NH - USA

Monthly Salary: $ 26 - 41

Posted on: 7 days ago

Vacancies: 1 Vacancy

Job Summary

Executive Administrator

Temporary

Full Time: Standard business hours: 8:00 AM-4:30 PM or 8:00 AM - 5:00 PM

Location : Onsite at Rochester Institute of Technology

Pay range: $26.20-$41.90 per/hr based on experience.

This position provides high-level and varied administrative support to senior leaders across the university. Manages complex calendars coordinates travel

and meeting logistics and prepare communications while maintaining confidentiality and accuracy. Serves as liaison between executives

and internal/external stakeholders ensures effective communication and timely resolution of inquiries. Supports decision-making by

conducting research preparing reports and organizing critical documentation. Enhances executive productivity and the overall efficiency of

the universitys leadership functions.

Core Functional Requirements

Experience supporting senior/executive-level leadership (primary support to SVP level).
Ability to manage multiple priorities simultaneously in a fast-paced environment.
Experience coordinating projects and/or events.

Essential Duties & Responsibilities

Oversees and manage complex calendars for senior leaders ensuring efficient scheduling and time management
Arranges and coordinate travel plans including booking flights accommodations and transportation
Organizes and facilitate meetings including preparing agendas coordinating with participants and ensuring all necessary
materials are available
Drafts reviews and distributes both internal and external communications on behalf of senior leaders maintaining
confidentiality and accuracy
Acts as the primary point of contact between executives and internal/external stakeholders ensuring effective communication
and timely resolution of inquiries
Conducts research and prepare detailed reports to support executive decision-making processes
Organize maintain and manage critical documentation ensuring easy access confidentiality and retrieval
Provides administrative and logistical support for internal/ external/ national boards committees and/or councils which the
senior leader participates in
Plans and executes senior leader college/division wide events meetings retreats and staff meetings
Performs budget-related analysis approves and processes expenses and reconciles purchases
Collaborates with other administrative staff and departments to support needs of area
Assists with special projects and initiatives as directed by senior leaders ensuring timely and successful completion
Other duties as assigned
Knowledge Skills & Abilities
Knowledge of office management administrative procedures and policies and university operations to ensure effective

Technical Skills

Proficiency in the following tools (or similar):
- Outlook
- Excel
- PowerPoint
- Zoom
- Electronic signature tools (e.g. Adobe Sign)
- Experience with enterprise systems (e.g. Workday or similar) preferred/expected

Work Style / Competencies

Ability to work independently with minimal supervision
Demonstrated organizational and multitasking skills
Strong professional presence suitable for executive-level interaction

Experience & Education

Bachelors degree in a related field
OR
Equivalent combination of education and experience including 8 years of related professional experience

#IND-1

Required Experience:

Unclear Seniority

Executive AdministratorTemporaryFull Time: Standard business hours: 8:00 AM-4:30 PM or 8:00 AM - 5:00 PMLocation : Onsite at Rochester Institute of TechnologyPay range: $26.20-$41.90 per/hr based on experience.This position provides high-level and varied administrative support to senior leaders acro...