Executive Admin Assistant 3

Job Title: Executive Admin Assistant
Duration (Contract): 6 Months
Client Location: Mountain View CA 94043

Location Preference: Onsite

Job Description:

As an Executive Admin Assistant you will be a skilled multitasker who excels at creating efficient systems fostering a positive workplace environment and ensuring seamless coordination of company-wide initiatives.

Key Responsibilities:

Office Operations Management:

• Manage daily office operations including facilities supplies equipment and vendor relationships
• Maintain organized office systems and procedures to ensure operational efficiency
• Oversee office budget and expense tracking
• Coordinate with building management and service providers
• Ensure office compliance with health safety and security protocols
• Handle incoming communications mail and package distribution
• Assist in new hire onboarding in regards to asset management system/badge accesses and workspace allocation
• Coordinate internal and external guest visits

Director Support:

• Provide high-level administrative support to directors and executive team
• Manage executive calendars schedule meetings and coordinate travel arrangements/expense reports
• Prepare meeting materials presentations and reports as needed
• Handle confidential information with discretion and professionalism
• Coordinate cross-departmental communications on behalf of leadership

Townhall & Event Coordination:

• Plan organize and execute quarterly/monthly townhall meetings and company-wide gatherings
• Manage logistics including venue setup AV equipment catering and attendance tracking
• Prepare agendas and coordinate with presenters to ensure smooth event flow
• Gather and compile questions from employees for Q&A sessions
• Distribute follow-up communications and action items post-event

Required Skills Experiences Education and Competencies:

Required Qualifications:

• Bachelors degree or equivalent combination of education and experience
• 2-5 years of experience in office management or administrative leadership role
• Proven track record of managing office operations and supporting executives
• Strong organizational and project management skills
• Excellent written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and Google Suite
• Ability to prioritize multiple tasks and adapt to changing priorities
• Professional demeanor with strong interpersonal skills

Preferred Qualifications:

• Experience coordinating large-scale company events or meetings
• Familiarity with office management software and collaboration tools
• Budget management experience
• Problem-solving mindset with ability to work independently

The hourly range for roles of this nature are $35.00 to $45.00/hr. Rates are heavily dependent on skills experience location and industry.

cyberThink is an Equal Opportunity Employer.