Admin and Support Assistant

The Admin and Support Assistant will provide robust operational and administrative support to the Executive Assistant helping ensure smooth day-to-day processes across ordering travel & logistics documentation data tracking and general office administration. This is an entry-level (or early-career) role ideal for someone who is highly organised reliable and keen to develop strong skills in executive support and office operations.

You will be part of a small team working very closely with the Executive team. Priorities can often change at short notice so being a personable team player who can quickly adapt to shifting needs as well as learn new tools and share additional responsibility is essential.

Key Responsibilities

• Support the Executive Assistant with travel bookings itineraries accommodation arrangements meeting logistics and expense tracking.
• Perform data entry maintain key administrative databases update records (vendors invoices travel schedules contact lists etc.) ensuring data accuracy and consistency.
• Assist with printing scanning copying and binding documents as needed including formatting proofing and preparing presentations or reports.
• Support internal documentation processes filing archiving and maintaining document control.
• Interface with other teams (facilities procurement finance IT) to ensure smooth administrative operations.
• Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.

What Were Looking For

Essential

• Excellent organisational skills with strong attention to detail.
• Proactive reliable and able to take ownership of tasks with minimal supervision
• Flexible and willingness to adapt to new tools processes or changes in daily priorities
• Good communication skills: clear professional courteous in speaking and written form.
• Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets).
• IT literate: comfortable using Google Docs Sheets and general admin tools.
• A positive can-do attitude and willingness to learn new systems processes and tools.

Desirable / Nice to Have

• Some previous administrative or support experience (could be part-time internships or assistant roles).
• Understanding of confidentiality and discretion particularly when handling sensitive or high-level executive or company information.

Additional Information :

All your information will be kept confidential according to EEO guidelines.

Remote Work :

Yes

Employment Type :

Full-time