Executive Admin and Office Manager

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Job Description:

• Provide high-level administrative support to the Global Executive including calendar management and meeting coordination across multiple time zones
• Coordinate domestic and international travel including itineraries accommodations visas and expense reconciliation
• Prepare and organize presentations agendas meeting materials and follow-up notes for leadership board and external engagements
• Act as a central coordination point for the global team by tracking deadlines follow-ups and administrative needs across workstreams
• Organize team meetings offsites and special events including logistics communications and technology setup
• Manage office operations such as supplies vendor coordination facilities support and workspace readiness
• Support expense reporting purchase orders invoices and basic budget tracking for team-related spending
• Partner with internal stakeholders across Finance Legal HR Communications and executive support functions
• Responsible to ensure compliance with applicable external and internal regulations procedures and guidelines.

• Candidate must already have work authorization that would permit them to work for Hitachi Energy in the United States.

• 5 years of experience in executive administration office management or a similar business support
• role.
• Experience supporting senior leaders or high-performing teams in a fast-paced corporate environment.
• Strong organizational skills with the ability to manage multiple priorities and deadlines with minimal
• supervision.
• Excellent written and verbalcommunication skills with a polished and professional approach.
• Demonstrated discretion in handling sensitive and confidential information.
• Proficiency in Microsoft Office applications especially Outlook PowerPoint Excel and Word.
• Strong problem-solving skills resourcefulness and a service-oriented mindset.
• Experience coordinating across global teams and multiple time zones is strongly preferred.
• Prior experience in corporate development strategy investment banking consulting private equity or other high-performance business environments is a plus.
• MUST BE ABLE TO WORK ONSITE AT OUR WILTON CT LOCATION. MUST LIVE COMMUTABLE DISTANCE TO WORK FACILITY.

• Work on innovative energy technologies
• Collaboration with experienced professionals
• Learning and development opportunities
• Health and retirement benefits
• Paid leave and flexibility

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