Administrative Assistant
Job Location:
Indianapolis, IN - USA
Monthly Salary:
Posted on:
Vacancies:
Job Summary
Overview
Join American Structurepoint and become part of a team that goes the extra mile for our clients and communities. We live by our values - respect staff development results and family. Our team is encouraged to explore new ideas and turn our clients dreams into reality. With exceptional benefits training and mentorship we pave the way for a rewarding career. Ready for more than just a job Explore opportunities with us and help improve the quality of life in the communities we serve.
Group:Human Resources
Position: Administrative Assistant
Location: Indianapolis IN
The Administrative Assistant provides administrative and operational support to the People Operations Team. This role ensures data accuracy assists with employee lifecycle events and delivers consistent service to employees while maintaining compliance and confidentiality.
Responsibilities
Onboarding Administration
- Enter new hire information into HR systems
- Transfer and verify candidate and employee data between recruiting and HR systems
- Coordinate onboarding logistics including orientation schedules and internal communication
- Communicate with appropriate stakeholders regarding onboarding plans and employee placement
- Manage onboarding checklists and track completion
- Prepare and organize new hire paperwork and ensure proper filing within shared systems
- Maintain onboarding documentation and records in compliance with company policies
Reporting and Data Management
- Maintain and update income scenario spreadsheets including annual salary and signing bonus tracking
- Support automation and reporting improvements related to recruiting and HR systems
- Assist with preparing workforce reports and onboarding metrics
HR Operations
- Maintain data accuracy and integrity; support audits and compliance activities
- Track employee lifecycle events (onboarding transfers and offboarding) and prepare related documentation
- Identify discrepancies in employee data and escalate appropriately
- Respond promptly to employee HR inquiries and coordinate with payroll IT and hiring managers
- Contribute to process improvement ideas
- Generate routine HR reports and metrics for leadership to review
Benefits and Employee Support
- Provide general support to employees by answering questions and directing them to appropriate resources
- Coordination of employee engagement activities
Qualifications
- 5 years of administrative experience required
- Excellent proficiency in Microsoft Office
- Ability to maintain confidentiality and manage multiple deadlines
- Strong attention to detail and organizational skills
Working Conditions:
- Office-based; standard MondayFriday schedule
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation(s) may be made to enable individuals with disabilities to perform these functions.
- Ability to lift and move materials/equipment up to 20 pounds.
- Frequent walking and standing; occasional bending and reaching.
Required Experience:
Junior IC
About Company
Established in 1966, American Structurepoint has developed a national and international reputation for our work in a variety of disciplines and markets throughout the built environment. Our staff of 500 professionals goes full throttle to deliver excellence with every project. We spec ... View more
