Administrative Assistant II | Foundation

Find your purpose as the Administrative Assistant II for CentraCare Foundation. As the Administrative Assistant II you will serve as the assistant to a dynamic team of CentraCare Foundation staff which requiresindependentjudgmentprofessionalismandindividualaction. Primary responsibilitiesincludeadministrative support for operations donorengagementand stewardshipwith secondary support for foundation events (as needed). Abides by AFPs Donor Bill of Rights and CentraCares Our Best Begins with Me (OBBWM) culture principles.

Schedule:

• Full-time 80 hours every 2 weeks
• Mon-Fri 8:00a-5:00p (occasional need for off hours for special events)
• Onsite position in St. Cloud MN

Pay and Benefits:

• Starting pay is $19.91 per hour; exact wage determined by years of related experience.
  • Pay range: $19.91-$29.87 per hour
• Full time benefits: medical dental PTO retirement employee discounts and more!
• Tuition reimbursement and college grant programs available

Qualifications:

• High School Diploma or GED required; Associates degree or equivalent experience accepted.
• 2 yearsat a minimum of previous Administrative Support experience required.
• Ability to reconcile basic financial reports and financial transactions.
• Proficient in Microsoft Office and database functions.
• Individual must have the ability to work as part of a fast-paced team as well as have initiative and resourcefulness to take on projects and assignments independently
• Must have the ability to take minutes using lap top computer.
• Must have strong written and verbal communication skills as well as excellent organizational skills.
• Special Event planning experience preferred.

Core Functions:

• Provides administrative support and staff assistanceprimarilyfor CentraCare Foundation OperationsProgram Manager and Donor Engagement Director. Tasks include answering telephonesresponding to emailsschedulingassisting various program chairpersons helping with the coordination and implementation of variouscampaignsand programs transcription and typing correspondence and any other clerical duties as requested.
• Coordinatesvariousadministrativeaspectsoffundraisingprogramsthatmaintaindata integrity for the Foundation including donorsvolunteersand vendors.(LOIs)giftagreementsandsupplyordering.
• Contributes to the successful execution of Foundation events by handling delegated administrative and logistical components including vendor and sponsor communicationmailingsregistrationmaterialson-site event support; andassistancewith managing warehouse organization and inventory.
• Serve asfirstpoint of contact fortheapplicationforfundsprocessincludingansweringbasicquestionsabouttheprocessandrespondingtotheFoundationFundsemailinbox.
• Collaborate with Foundation leadership and administrative staff especially the Executive Assistant in providing flexible support across all Foundation functions stepping in to assist with projectsandtasksas they arise to ensure smooth and efficient team performance.
• Performs a variety of functions using Microsoft Office including word processing spreadsheet development presentation software and databaseorganization. Provides data input develops and generates reports graphs and a variety of presentations. Uses Salesforce Blackbaud Oracle and other foundation software applications.
• Coordinates assigned committee meetings including developing meeting schedules and locations assisting in agenda preparation creating support materials packets presentations and taking minutes of meetings.

CentraCare has made a commitment to diversity in its workforce. All individuals including but not limited to individuals with disabilities are encouraged to apply. CentraCare is an EEO/AA employer.