Administrative Assistant The Infinity
Job Location:
San Francisco, CA - USA
Hourly Salary:
Posted:
Application Deadline:
Vacancies:
Job Summary
Who We Are
With a legacy spanning four decades Action Property Management has become the premier choice for homeowners association management. Founded in 1984 Action began with a single client and a vision to elevate ethical and professional standards in the HOA industry. Our unwavering commitment to integrity and professionalism coupled with our core values of excellence innovation and care for people continues to define us. Today as the largest privately owned HOA management company in the West we proudly serve over 300 communities across 9 offices. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.
Action Property Management the leader in community management is seeking a full-time Administrative Assistantto join our team at our luxury associationThe Infinity located inSan Francisco.
Schedule: Monday- Friday; 9:00 AM - 5:30 PM(Weekends as Needed)
Compensation: $27.00- $28.00 Per Hour (Depending on Experience)
- Manage office operations including phones correspondence scheduling and supply inventory.
- Assist in preparing board meeting agendas notices reports and take meeting minutes.
- Maintain vendor files contracts insurance certifications and association records.
- Draft and distribute community communications email blasts and notices.
- Coordinate Architectural Review Committee meetings and take minutes.
- Communicate with homeowners on application status and manage related documentation.
- Schedule inspections and track architectural deposits/refunds.
- Address resident concerns issue access devices and assist new residents with onboarding.
- Support scheduling training and supervision of front desk and access control staff.
- Provide front desk coverage as needed.
- Process service-related payments invoices and amenity rentals.
- Prepare monthly delinquency reports and research invoice discrepancies.
- Act as Manager on Duty in the absence of the General or Operations Manager.
- Conduct routine inspections of common areas and generate work orders.
- Maintain updated staff and resident contact lists.
- Must be at least 18 years of age and successfully pass a pre-employment background check and drug screening
- Must have a minimum of a High School Diploma or equivalent. Bachelors Degree preferred.
- At least 2 years of relevant experience in property management hospitality or similar field preferred.
- Strong organization and communication
- Proficiency in Microsoft Office and comfort with internal systems (SharePoint Community Platforms)
- Ability to multitask resolve conflict and provide excellent customer service.
- Must work on-site 5 days per week.
- Actions goal is to attract and retain the best talent in the industry. We are proudly rated 4.3 Stars on Glassdoor. Check out our Glassdoor page here: Member Perks:
- Comprehensive health benefits and paid time off package for qualifying employees
- On-going hospitality and property management training
- Opportunities for career growth and advancement
- Values driven company culture promoting team work and excellence
About Company
Why You'll Love Working at Action At Action Property Management, we believe in creating an environment where you truly love where you work. We offer competitive pay and ample opportunities for career growth and advancement. Our comprehensive benefits package includes medical, dental, ... View more
