Academic Program Coordinator

PAY GRADE: 29E

CONTEXT OF THE JOB:

Under the limited supervision of the Business Administrator II Department Chair and Associate Department Chair in the Department of Kinesiology & Applied Physiology the Academic Program Coordinator manages the administration of the departments undergraduate programs serves as liaison with University faculty staff students and off-campus organizations/contacts and is responsible for the programs department and university policy applications. This position coordinates all undergraduate administrative activities across multiple academic programs specialized record keeping and database management and information gathering projects. This position operates with a high degree of autonomy and exercises independent judgment in managing academic operations student data program compliance and recruitment initiatives. The Academic Program Coordinator serves as a primary liaison among students faculty and university offices to ensure efficient program administration and adherence to institutional policies and accreditation standards.

The Department of Kinesiology & Applied Physiology is recognized as one of the nations top doctoral programs by the National Academy of Kinesiology. It encompasses three undergraduate programs and six graduate programs enrolling approximately 750 undergraduate students and 120 graduate students. The Department is supported by 43 faculty and professional staff including PhD faculty who lead independent research programs with a combined $2.5 million in annual research expenditures.

MAJOR RESPONSIBILITES:

• Manage the daily administrative operations for KAAP undergraduate programs.
• Interpret University and departmental academic policies.
• Serve as the primary liaison with the Registrars Office Transfer Credit Office College of Health Sciences faculty advisors and other University partners to support undergraduate academic operations and resolve related issues.
• Monitor student enrollment academic progression and performance data in collaboration with departmental leadership Program Directors and Academic Advisors to support academic planning reporting accreditation assessment and strategic decision-making.
• Maintain comprehensive student records databases departmental files and academic documentation ensuring data integrity and compliance with University state and federal regulations.
• Coordinate undergraduate recruitment outreach communication campaigns social media content advising publications admissions events Convocation workshops and alumni relations efforts in partnership with departmental and University stakeholders.
• Coordinate compliance efforts for clinical education and manage Contracts processes for academic and clinical agreements including initiation tracking and facilitation through execution.
• Manage course scheduling activities including semester courses labs classroom calendars final exams Teaching Assistant assignments reserve caps course evaluations permits and scheduling conflict resolution while ensuring alignment with program requirements and accreditation standards.
• Coordinate transfer course reviews curriculum updates course catalog revisions Curriculog proposals and approval processes for new courses and curriculum changes.
• Provide advising and administrative support related to student inquiries academic issues unofficial transcript review award nominations and departmental student services.
• Serve as ex officio member of the Curriculum Committee; attend department meetings and prepare meeting minutes as needed.
• Assist with special projects and perform other job-related duties as assigned.

QUALIFICATIONS:

• Bachelors degree and three years of college admission/advisement experience or an equivalent combination of education and experience.
• Ability to make independent decisions and judgments in keeping with the level of the position.
• Ability to plan prioritize balance and review a variety of projects that must be completed simultaneously and on time.
• Ability to interpret and enforce complex academic policies and regulations.
• Experience in leading process improvements managing projects and implementing initiatives within higher education settings.
• Effective organizational interpersonal and communication skills with the ability to influence and collaborate across multiple stakeholders.
• Strong decision-making and problem-solving skills with the capacity to exercise sound judgment.
• Advanced proficiency in data analysis and reporting using spreadsheet database and presentation software.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated commitment to fostering a culture of belonging.
• Experience extracting and analyzing student data from enterprise systems (e.g. UDSIS) preferred.
• Experience with course registration and scheduling preferred.

SPECIAL REQUIREMENTS:

• Will occasionally be required to work evenings and weekends.
• This is a hybrid schedule of remote and in-office work which is subject to change at the discretion of the Department College or University.