Career Category

Job Description

The Commercial Assistant provides administrative support to ensure efficient operation of the Commercial department. This role involves managing schedules coordinating meetings handling communications and supporting project execution and documentation.

Responsibilities

• Coordinate and schedule meetings appointments and travel arrangements.

• Maintain organized filing systems (digital and physical).

• Support budget tracking invoice processing and expense reporting.

• Liaise with internal teams and external partners to ensure smooth communication.

• Assist in onboarding new employees.

• Track project timelines and deliverables providing administrative support to project teams.

• Ensure compliance with company policies and procedures.

• Initiate and track contract requests through internal systems and workflows.

• Coordinate with legal procurement and business stakeholders to ensure timely contract execution.

• Maintain accurate records of contract versions approvals and expiration dates.

• Monitor contract compliance and flag any deviations or renewal needs.

• Serve as a point of contact for contract-related queries and documentation retrieval.

Minimum Requirements

• Bachelors degree or equivalent experience in business administration or related field

• 2 years of administrative support or office coordination experience

• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook)

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Ability to handle confidential information with discretion

Preferred Requirements

• Experience in similar or related field and/or international environment

• Basic knowledge of the function/business area supported (safety sales customer service legal compliance etc.)

• Familiarity with terminology of supported areas (Marketing Medical Logistics etc.)

• Experience with enterprise tools (e.g. SAP Concur SharePoint)

• Experience with contract lifecycle management systems

Salary Range