Reception & School Office Administrator

ROLE SUMMARY:

As the first point of contact for Kings College School Cascais you will play a vital role in representing the schools values and excellence.

You will provide high-quality administrative support and ensure a welcoming safe and efficient environment for students parents staff and visitors.

KEY RESPONSIBILITIES:

• Serve as the first point of contact for students parents staff and visitors ensuring a professional and welcoming reception experience.
• Manage the front desk telephone switchboard general enquiries and incoming correspondence.
• Maintain accurate student attendance records and support the management of daily school operations.
• Provide administrative support to the Academic Office including the preparation filing and maintenance of student records and school documentation.
• Assist with academic administration processes including reports school communications schedules and examinations as required.
• Support admissions activities school events meetings and other administrative initiatives.
• Maintain visitor records issue access badges and contribute to safeguarding health and safety procedures.
• Ensure the reception area and administrative processes operate efficiently and reflect the schools high standards of service.

THE IDEAL CANDIDATE WILL HAVE:

• Fluency in English and Portuguese both written and spoken.
• Previous experience in a receptionist administrative school office or customer-facing role.
• Experience supporting academic administration student services or educational operations is highly desirable.
• Strong organisational skills with excellent attention to detail and the ability to manage confidential information.
• Proficiency in Microsoft Office and confidence in learning new systems and databases.
• Excellent interpersonal and communication skills with a professional and service-oriented approach.
• Ability to manage multiple priorities work independently and collaborate effectively with different stakeholders.
• Positive proactive and adaptable mindset with a genuine commitment to supporting the school community.

SAFEGUARDING STATEMENT:

Inspired Education Group is committed to safeguarding and promoting the welfare of children and young people and expects all staff volunteers and other third parties to share this commitment. Safer recruitment practices and pre-employment background checks will be undertaken before any appointment is confirmed.