Junior Accountant – Sales Order Processing
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Job Summary
Junior Accountant Sales Order Processing
About the Position
Vision Plus (Kryptonite International Limited) is one of Kenyas fastest-growing consumer electronics and home appliances distributors supplying TVs audio systems refrigerators and accessories to leading retail chains online platforms and corporate clients nationwide.
We are looking for a Sales Order Processing Executive to be the operational backbone of our sales cycle ensuring every order from receipt to dispatch is captured accurately fulfilled on time and documented flawlessly. You will work at the intersection of Sales Warehouse Finance and our retail partners keeping the supply chain humming.
What You will Do
Key Responsibilities
Receive verify and accurately enter customer purchase orders (dealers retail chains online platforms and corporate clients) into the ERP/inventory system (Zoho Inventory).
Confirm product availability with the warehouse team and coordinate stock allocation against approved orders.
Generate proforma invoices delivery notes tax invoices and credit notes in a timely and accurate manner.
Liaise with the logistics and warehouse teams to ensure timely picking packing and dispatch of orders.
Track order status from confirmation through to delivery; proactively communicate updates to sales representatives and customers.
Process returns exchanges and credit claims in coordination with the after-sales and finance teams.
Reconcile dispatched orders against received purchase orders and flag discrepancies to supervisors.
Maintain accurate and up-to-date records of all orders shipments and correspondence in Zoho CRM and Zoho Inventory.
Support the sales team with order-related reports stock availability queries and outstanding order tracking.
Coordinate with the finance team to ensure invoices are raised correctly and on time to support collections.
Monitor and manage backorders; communicate expected lead times clearly to all stakeholders.
Assist in generating daily weekly and monthly order processing and sales performance reports.
Ensure compliance with company credit limits pricing approvals and authorization workflows before processing orders.
Support periodic stock reconciliation exercises with the warehouse team.
Who We are Looking For
Qualifications & Experience
Diploma or Bachelors degree in Business Administration Commerce Supply Chain Management or a related field.
Minimum 2 years of experience in sales order processing order management or a similar operations role ideally in FMCG electronics or distribution.
Hands-on experience with an ERP or inventory management system (Zoho Inventory SAP Sage or equivalent).
Proficiency in Microsoft Excel and Google Sheets for data entry tracking and reporting.
Strong numerical accuracy ability to verify quantities prices and totals without errors.
Familiarity with Kenyan VAT ETR invoicing requirements and standard trade documentation is an advantage.
Excellent written and verbal communication skills in English and Kiswahili.
Ability to work under pressure in a fast-paced distribution environment and meet tight deadlines.
High attention to detail strong organizational skills and a process-driven mindset.
A team player who can collaborate effectively across Sales Warehouse Finance and Logistics teams.
Benefits
What We Offer
Competitive salary package commensurate with experience.
A high-growth work environment with a dynamic energetic team.
Exposure to Kenyas top retail and e-commerce channels (Naivas Carrefour Quickmart Jumia and more).
Training and development opportunities across our Zoho business software stack.
Staff product purchase benefits on Vision Plus electronics and appliances.
Medical cover and statutory benefits as per Kenyan labour law.
A culture that rewards initiative accuracy and ownership.
Only shortlisted candidates will be contacted. Vision Plus is an equal opportunity employer.
Requirements
Who We are Looking For
Qualifications & Experience
Diploma or Bachelors degree in Business Administration Commerce Supply Chain Management or a related field.
Minimum 2 years of experience in sales order processing order management or a similar operations role ideally in FMCG electronics or distribution.
Hands-on experience with an ERP or inventory management system (Zoho Inventory SAP Sage or equivalent).
Proficiency in Microsoft Excel and Google Sheets for data entry tracking and reporting.
Strong numerical accuracy ability to verify quantities prices and totals without errors.
Familiarity with Kenyan VAT ETR invoicing requirements and standard trade documentation is an advantage.
Excellent written and verbal communication skills in English and Kiswahili.
Ability to work under pressure in a fast-paced distribution environment and meet tight deadlines.
High attention to detail strong organizational skills and a process-driven mindset.
A team player who can collaborate effectively across Sales Warehouse Finance and Logistics teams.
Required Skills:
Who We are Looking For Qualifications & Experience Diploma or Bachelors degree in Business Administration Commerce Supply Chain Management or a related field. Minimum 2 years of experience in sales order processing order management or a similar operations role ideally in FMCG electronics or distribution. Hands-on experience with an ERP or inventory management system (Zoho Inventory SAP Sage or equivalent). Proficiency in Microsoft Excel and Google Sheets for data entry tracking and reporting. Strong numerical accuracy ability to verify quantities prices and totals without errors. Familiarity with Kenyan VAT ETR invoicing requirements and standard trade documentation is an advantage. Excellent written and verbal communication skills in English and Kiswahili. Ability to work under pressure in a fast-paced distribution environment and meet tight deadlines. High attention to detail strong organizational skills and a process-driven mindset. A team player who can collaborate effectively across Sales Warehouse Finance and Logistics teams.
