Personal assistant to Director - 29473

Overview:

Key Responsibilities:

• Manage and maintain the Directors calendar including scheduling appointments meetings and travel arrangements.
• Screen and prioritize incoming communications including emails phone calls and other correspondence.
• Coordinate and facilitate internal and external communications on behalf of the Director.
• Prepare and organize meetings including agendas minutes and necessary documentation.
• Handle confidential information with discretion and professionalism.
• Conduct research and prepare reports as needed by the Director.
• Assist in personal tasks such as personal appointments and familyrelated matters.
• Manage and coordinate special projects as assigned by the Director.
• Oversee and manage administrative functions including office supplies equipment and facilities.
• Proactively identify opportunities to improve office processes and implement solutions.
• Act as a liaison between the Director and internal/external stakeholders.
• Provide support for personal and professional errands and tasks as required.
• Handle travel arrangements including itineraries accommodations and logistics.
• Assist in managing the Directors professional and personal commitments.
• Handle adhoc administrative and personal tasks as needed.

Required Qualifications:

• Bachelors degree in Business Administration Management or related field.
• Proven work experience as a Personal Assistant Executive Assistant or similar role.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficient in Microsoft Office and other relevant software.
• High level of discretion and integrity when handling confidential information.
• Ability to prioritize and manage multiple tasks simultaneously.
• Detailoriented and proactive in problemsolving.
• Understanding of office management and administrative processes.
• Ability to work effectively under pressure in a fastpaced environment.
• Professional and polished demeanor with a positive attitude.
• Flexibility and adaptability to everchanging priorities and needs.
• Knowledge of travel coordination and event planning.
• Understanding of protocol and etiquette in professional settings.
• Experience in managing complex calendars and schedules.

project management,event planning,organization,research,communication,administrative support,confidentiality,office management,scheduling,travel coordination