Payroll HR Assistant

This is a remote position.

About the role of HR & Payroll Assistant

As a valued employee of Executive Mental Health you ll be part of a team dedicated to delivering highquality administrative support to our clinicians offering patient care across California. You ll benefit from the stability of an administrative position in a fastgrowing industry enjoy the support of and camaraderie among their peers and opportunities for professional growth as an essential part of the company s functioning.

Reporting directly to the Head of HR the HR & Payroll Assistant will be working with a team making a positive difference in the lives of the people of our community. The candidate will be responsible for maintaining payroll information by collating calculating and entering data. They also update records with changes in employee details or benefits and ensure the team s payroll information is up to date at all times.

This position is fully remote however we are looking for candidates ideally based in Southern California who would be able to come into the Los Angeles office for occasional team events and meetings.

Overview responsibilities

Compile Turnover Report copy and distribute as needed.

Enter payroll information on Paychex (wage information changes and more).

Payroll data entry and updates to all trackers for payroll processing.

Labor laws and taxation updates according to employee state of hire.

Monitor and update vacation and sick balance sheets.

Time adjustments for hourly employees.

Assist with maintaining incentive trackers for staff members

Respond to unemployment claims and maintain unemployment correspondence.

Maintain or create new hire termination transfer and other roles that may be needed.

Audit hours worked in payroll reports for eligibility of benefits (ESR).

Compile wage information for annual reviews.

Monitor and maintain a Leave of Absence log.

Monitor workers compensation claims and complete the first report of injury and the employers report of industrial injury.

Answer questions regarding 401K Plan vacation and benefits (insured and noninsured).

Process paperwork for terminating employees.

Schedule and assist in Orientation ensure all paperwork is correct and handouts are given.

Attend all meetings and trainings.

Perform other duties as requested by management

Requirements

Requirements:

A minimum of 2 years of advancing experience in Human Resources Assistant or Management roles within the HR or Payroll department of a company in the Mental Health sector or a related industry.

Experience in the related field is preferred.

Ability to work closely with executive staff and directors.

This role will encompass tasks extending beyond your defined field or job functions demonstrating adaptability and willingness to take on diverse responsibilities.

Flexible hours.

aPHR PHR SHRM and PHRCA are a plus but not required for this position.

Skills and experience:

Experience with payroll systems.

Skilled in Microsoft Office suite including preparation of Excel spreadsheets.

Strong customer service and organization skills attention to detail and followthrough to resolve outstanding issues.

Effectively communicates both verbally and in writing with all levels of employees and guests in an attentive friendly courteous and serviceoriented manner.

Effective at listening to understanding and clarifying concerns raised by employees.

Able to multitask and prioritize departmental functions to meet deadlines.

Effective in handling problems including anticipating preventing identifying and solving problems as necessary.

Able to understand and evaluate complex information data etc. from various sources to meet appropriate objectives.

Able to maintain confidentiality of information.

Experience in recruitment resolution of team member conflicts and familiarity with employment laws a plus.

Benefits

Remote position flexible hours opportunities for growth.

Experience with payroll systems. Skilled in Microsoft Office suite, including preparation of Excel spreadsheets. Strong customer service and organization skills, attention to detail, and follow-through to resolve outstanding issues. Effectively communicates, both verbally and in writing, with all levels of employees and guests in an attentive, friendly, courteous, and service-oriented manner. Effective at listening to, understanding, and clarifying concerns raised by employees. Able to multitask and prioritize departmental functions to meet deadlines. Effective in handling problems, including anticipating, preventing, identifying, and solving problems as necessary. Able to understand and evaluate complex information, data, etc., from various sources to meet appropriate objectives. Able to maintain confidentiality of information. Experience in recruitment, resolution of team member conflicts, and familiarity with employment laws a plus.