Female Administrative Services Specialist

Job Description

• Greet and welcome clients as soon as they arrive at the office
• Direct clients to the appropriate person and office
• The answer, screen, and forward incoming phone calls
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
• Provide basic and accurate information in-person and via phone/email
• Receive, sort, and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges)
• Order front office supplies and keep an inventory of stock
• Perform other clerical receptionist duties such as filing, photocopying, transcribing, and faxing

Job Requirements

• English is a must
• Associate’s or bachelor’s degree in a related field.
• Proficiency in Microsoft Office Suite
• Demonstrated ability to read, write, and speak Arabic and English
• Comfortable multi-tasking and prioritizing tasks without guidance
• Hands-on experience with office equipment (e.g. fax machines and printers)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Customer service attitude
• Able to contribute positively as part of a team, helping out with various tasks as required.