Bookkeeper

MIS Solutions a leading Managed IT Service Provider is seeking a skilled and detailoriented Bookkeeper to join our dynamic team. As the backbone of our financial operations the ideal candidate will play a crucial role in maintaining accurate financial records managing transactions and ensuring the overall financial health of our organization.

Responsibilities:

1. Financial Record Management:
   • Maintain and update financial records ensuring accuracy and compliance with accounting standards.
   • Record daytoday financial transactions including accounts payable and receivable.
2. Bank Reconciliation:
   • Conduct regular bank reconciliations to ensure consistency between financial records and bank statements.
3. Expense Tracking:
   • Manage and track company expenses ensuring proper documentation and adherence to budgetary constraints.
   • Utilize Expensify for efficient expense tracking.
4. Purchase Orders and Sales Orders:
   • Processing purchase orders for vendors orders.
   • Processing sales orders for customer orders.
5. Invoicing and Accounts Receivables:
   • Generate and issue invoices to clients promptly.
   • Monitor and follow up on accounts receivable to ensure timely payments.
6. Billing and Accounts Payable:
   • Entering and maintaining vendor and contractor billing.
   • Manage payments to vendors and contractors.
7. Ordering and Receiving Equipment:
   • Coordinate the ordering process for IT equipment creating Purchase Orders (POs) and working with technology vendors.
   • Physically receive and document incoming equipment maintaining inventory accuracy.
   • Ensure seamless communication and coordination between financial operations and technical teams.
8. Inventory Tracking:
   • Maintaining accurate vendor and customer billing records to facilitate accurate inventory records.
9. Reconciling Vendor/Customer Software Licenses:
   • Manage and reconcile software licenses including Microsoft 365 and Azure subscriptions.
   • Ensure compliance with licensing agreements and report any discrepancies.
   • Reconciling client invoices.
10. Client Onboarding:
    • Work with new clients guiding them through the payment portal during the onboarding process.
    • Provide assistance and support to ensure a smooth transition for clients into our financial systems.
11. Late Payment Followup:
    • Proactively contact clients for late payments maintaining a professional and courteous approach.
    • Collaborate with the client relations team to address and resolve any paymentrelated issues.
12. Budgeting Support:
    • Collaborate with management to develop and maintain accurate budgets.
    • Provide insights and support in financial decisionmaking processes.
13. Financial Reporting:
    • Prepare and present financial reports including profit and loss statements and balance sheets on a regular basis.
    • Provide weekly aging reports to management team.
14. Payroll Processing:
    • Facilitate accurate and timely payroll processing working with Venture for payroll services and ensuring compliance with relevant regulations.
    • Ensure medical deductions 401K benefits etc. are being reconciled accordingly.
15. Tax Compliance:
    • Assist in the preparation of tax documents and ensure compliance with tax regulations.
    • Collaborate with external accountants to facilitate smooth tax filing processes.

Requirements:

1. Education and Experience:
   • Bachelors degree in Accounting Finance or a related field.
   • Proven experience as a Bookkeeper or in a similar role.
2. Technical Skills:
   • Proficient in QuickBooks and other accounting software.
   • Strong knowledge of generally accepted accounting principles (GAAP).
   • Strong Microsoft skills.
3. Additional Skill (Would Be Nice to Have):
   • Experience with Expensify for expense tracking.
   • Familiarity with ordering and receiving IT equipment.
   • Proficiency in reconciling software licenses.
4. Attention to Detail:
   • Exceptional attention to detail and accuracy in financial recordkeeping.
5. Communication Skills:
   • Effective communication skills both written and verbal.
6. Team Player:
   • Ability to collaborate with crossfunctional teams and contribute to a positive work environment.
7. Adaptability:
   • Flexibility and adaptability to evolving business needs.

Why Join MIS Solutions:

• Competitive salary and benefits package
• Opportunities for professional development and growth
• Collaborative and innovative work environment.
• Monthly vehicle stipend freeing you from tracking mileage
• Monthly cell phone stipend
• Monthly home internet stipend
• Celebrating birthdays for all staff members
• Complimentary beverages and snacks for those midday cravings
• Monthly cookouts or catered lunches to enjoy together
• Quarterly offsite team building events fostering camaraderie
• Unforgettable endofyear Holiday party complete with annual bonuses
• Retirement plan for longterm financial security
• Paid time off to relax and rejuvenate
• Life insurance coverage for peace of mind

If you are a dedicated and experienced Bookkeeper looking to make a significant impact within a dynamic IT service provider we invite you to apply. Join MIS Solutions and be a key contributor to our financial success.