Secretary to the Principal Irondequoit High School (Office Clerk II HELPs, Full Time12 Months)

POSITION VACANCY

POSTING DATE ï½May 11 2026

West Irondequoit Central School District is in compliance with the U.S. Civil Service Rights Act of 1964 and the TITLE IX Educational Amendments of 1972 Part 86. The School District provides equal employment opportunity to all individuals and does not discriminate on the basis of race color religion national origin ancestry gender age disability sexual orientation veteran military status or domestic violence victim status. Any student parent employee or the general public that has an inquiry regarding the non-discrimination policy may direct the inquiry to:

Title IX Coordinator
West Irondequoit CSD
321 List Avenue
Rochester New York 14617

JOB DESCRIPTION

High School Principals Secretary

PRIMARY RESPONSIBILITY

Performs a wide variety of secretarial functions in the office of the Principal of Irondequoit High School. Work requires a knowledge of school methods and procedures and requires judgement and initiative in order to effectively handle the wide variety of situations that arrive daily.

Job Duties:

• Produces correspondence on matters requiring thorough knowledge of high school office operations.

• Prepares complex forms and reports as requested by the principal.

• Opens and screens incoming mail for the principal.

• Processes outgoing mail to include typing copying and distribution.

• Receives and answers telephone inquiries and relays messages.

• Schedules appointments and meetings for the principal; maintains the principals calendar.

• Maintains personnel files and a filing system for the principal.

• Arranges for rooms equipment and refreshments for meetings sponsored by the principal (i.e. Cabinet faculty hearings PPS Parent/Principal Coffees)

• Prepares and follows up on purchase orders for the principals office.

• Prepares teacher clerical paraprofessional and maintenance evaluations written by the Principal/Supervisor to include typing copying and distribution.

• Manages textbooks to include ordering receiving and processing placement in classrooms maintenance of inventory works with library staff to create a database of missing textbooks and notify students/parents about missing books and payment arrangements.

• Prepares and arranges for printing of the high school course description booklet.

• Develops and maintains a month-by-month listing of essential administrative operations and deadlines.

• Prepare CSE paperwork as required.

• Develops and mails IHS News.

• Set up candidate interviews for faculty positions.

• Prepares Student of the Month letters for delivery to students.

• Arranges buses for field trips.

• Works closely with school administrators and the senior class advisor in preparation for graduation: prepares diploma list and orders diplomas prepares the commencement program and related letters to the parents and students prepares graduation program and coordinates printing prepares the banquet program organizes the dues drive and collects money arranges for volunteers to work/supervise at commencement and on buses orders buses for trip to Eastman Theatre arranges seating chart and notifies students of seating assignment arranges for cap and gown distribution assists in the organization of the rehearsal and ceremony arranges stage and Theatre for commencement (i.e. diploma table and reserved seating for students band and special seating) assists wherever necessary during the ceremony.

• Distributes Faculty Meeting Cabinet Meeting Planning Team and School Culture Sub-Committee agendas and minutes and various other mailings as requested by the principal.

• Maintains observation database for all faculty.

• Prepares opening day mailings to all students and faculty.

• Prepares Open House mailing.

• Prepares Honor Roll for posting in IHS hallways Irondequoit Press and Democrat & Chronicle.

• Schedules attendance/truancy hearings for students with administrator counselor and attendance committee.

• Arranges faculty conferences ï½ i.e. registration and purchase orders.

• Prepares year-end perfect attendance letters.

• In the absence of other main office secretaries assistants and/or guides substitute in the completion of their duties.

• Assists other secretaries with the Main Office with answering office phones.

• Performs other related clerical and secretarial duties as assigned by the principal.

QUALIIFICATIONS

Per Civil Service

OFFICE CLERK II Code No.COMPETITIVE

FULL PERFORMANCE KNOWLEDGES SKILLS ABILITIES AND PERSONAL CHARACTERISTICS: Good knowledge of office terminology practices procedures and equipment; good knowledge of business arithmetic; good knowledge of English grammar and usage; good knowledge of the techniques involved in record keeping; good knowledge of the techniques involved in establishing and maintaining a filing system; ability to use a personal computer for word processing and database entry; ability to conduct searches for information from various sources; ability to work with forms; ability to perform basic purchasing functions utilizing computer software; ability to monitor expenditures; ability to prepare written communication arithmetic and standard written reports; ability to operate a variety of office machines; ability to understand and carry out complex oral and written instructions; ability to express oneself clearly; ability to readily acquire familiarity with departmental organization functions laws policies and regulations; ability to deal with the public; good judgment in solving relatively complex clerical problems; physical condition commensurate with the demands of the position

MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma plus EITHER:

(A) Graduation with an Associates degree or successful completion of at least sixty (60) credit hours from a college or university; OR

(B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR

(C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

*Experience as a Teller Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional national or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at You must pay the required evaluation fee.

SPECIAL REQUIREMENT: If you are appointed you will be required to possess a valid license to operate a motor vehicle in New York State or otherwise demonstrate your capacity to meet the transportation needs of the position.

Monroe County Civil Service Commission

ADOPTED: December 2 1976

REVISED: February 28 1985

REVISED: May 29 1985

REVISED: March 7 1996

REVISED: January 3 2008

REVISED AND TITLE CHANGED: May 8 2008

FORMERLY: CLERK II WITH TYPING

REVISED: October 5 2023

AUTHORITY

• The High School Principals Secretary is directly responsible to the building principal and district leadership.