Part-Time Office Manager Executive Assistant

Location: In-Office (No Remote Work)
Company: Impact Suite / Schools by Impact Suite
Schedule: Part-Time (20 hours per week)

About Impact Suite

Impact Suite is a growing technology company serving schools and organizations through innovative communication and operational solutions. We value initiative accountability excellent service and strong company culture.

Position Overview

We are seeking a highly organized proactive Part-Time Office Manager / Executive Assistant to support leadership and help oversee day-to-day business operations from our office.

This role is ideal for someone who enjoys solving problems creating structure supporting people and helping a growing company run smoothly. The right candidate will serve as an operational hub for the companysupporting executives helping manage office operations coordinating internal processes and strengthening team culture.

Key Responsibilities

• Manage executive calendars scheduling and recurring company meetings
• Prepare agendas reminders follow-up items and administrative support for leadership
• Support day-to-day office and business operations including HR administration accounting coordination vendor communication and operational follow-up
• Track invoices subscriptions vendor obligations and help ensure important tasks are completed
• Professionally communicate with vendors partners clients and outside contacts on behalf of the company
• Support company culture through team celebrations employee events onboarding coordination and occasional retreats
• Identify operational gaps or overlooked tasks and proactively help solve them
• Use Slack and standard business tools to support communication and coordination
• Handle sensitive information with professionalism and confidentiality
• Maintain basic awareness of HIPAA and healthcare privacy expectations as they relate to healthcare technology

Qualifications

• Experience in office management executive assistance business administration operations coordination or a similar role
• Basic understanding of business functions including HR accounting operations and executive support
• Strong written and verbal communication skills with excellent customer service instincts
• Highly organized with strong follow-through and attention to detail
• Familiarity with an AI tool(s) and writing prompts for daily tasks
• Resourceful dependable and comfortable managing multiple priorities
• Comfortable asking questions learning new systems and stepping in where needed
• Familiarity with Slack and common business software tools
• Experience in healthcare healthcare technology SaaS education technology or entrepreneurial environments is a plus

Success in This Role

A successful person in this role becomes a trusted get it done resource who keeps leadership organized helps the business stay on track strengthens company culture and ensures important details do not fall through the cracks.