Managing Director of Property, Facilities & Asset Management

Who We Are

Enterprise Management Solutions LLC (EMS) is a full-spectrum consulting and management firm specializing in back-office operations financial infrastructure and executive oversight for health and human services organizations. We provide strategic support to affiliated companies through contractual partnerships optimizing operations and maintaining compliance across multiple industries including behavioral health primary care real estate supportive housing and food service.

Our goal is to relieve mission-driven companies of administrative burden by overseeing financial and operational systems that allow leadership teams to focus on quality care and innovation.

Website: Were Looking For

We are seeking a Full-Time Managing Director of Property Facilities & Asset Management to provide executive-level operational leadership and oversight for the Property Facilities & Asset Management Portfolio. This role is ideal for an experienced operations leader with strong knowledge of property management facilities oversight construction coordination maintenance systems asset protection vendor accountability inspection readiness and multi-site operational management.

What Youll Do

• Oversee day-to-day operational execution across assigned property and facility-related entities
• Ensure property leaders and managers meet expectations for inspections maintenance licensing documentation vendor follow-up safety budgeting and reporting
• Implement operational directives issued by the COO and Enterprise Management Solutions LLC C-suite
• Coordinate communication between property management construction maintenance asset management safety services residential programs healthcare programs and administrative teams
• Identify operational problems and develop corrective action plans in coordination with the COO and applicable C-suite leaders
• Monitor property workflows to ensure issues are tracked assigned completed documented and escalated appropriately
• Assist in stabilizing restructuring launching expanding or winding down property-related operations
• Maintain oversight of property performance asset condition occupancy licensing status insurance status and operational risk
• Coordinate with finance leadership regarding property budgets mortgage obligations taxes insurance utilities vendor payments capital projects and financial reporting
• Track major property deadlines including taxes insurance renewals inspections registrations permits and compliance obligations
• Oversee property management functions and ensure rental licenses inspections notices tenant communications and property records are properly tracked
• Monitor maintenance requests work orders unresolved issues and emergency maintenance concerns
• Coordinate with clinical and residential portfolio leaders regarding facility readiness inspections occupancy plans and operational concerns
• Monitor construction projects project budgets change orders vendor performance permits inspections and completion status
• Ensure maintenance staff and contractors follow spending controls purchasing procedures safety standards and documentation requirements
• Coordinate with safety operations regarding incident response patrol coverage emergency concerns and property protection
• Maintain oversight of vendor performance pricing contracts insurance documentation and quality of work
• Track city notices code violations rental licenses registrations permits and inspection deadlines
• Support budget planning spending management maintenance forecasting capital improvements and operational reporting
• Provide regular operational updates to the COO regarding property operations construction projects maintenance concerns safety issues licensing matters vendor concerns and financial risks
• Support crisis response coordination emergency repairs continuity planning and operational recovery efforts

Work Schedule

Monday through Friday 8:00 AM 5:00 PM 40 hours per week. Scheduling needs may vary based on property emergencies inspections city notices maintenance issues construction deadlines safety concerns licensing deadlines tenant or resident concerns and urgent matters affecting property operations facility readiness or asset protection. Evening weekend holiday or urgent operational availability may be required as necessary

Travel Requirements

• Approximately 20% travel required
• Company vehicle provided
• No additional travel compensation provided

Education Certifications & Qualifications

• Bachelors degree required in Real Estate Business Administration Construction Management Facilities Management Public Administration Engineering Finance Property Management or a closely related field
• Masters degree preferred
• Valid drivers license required
• Proven leadership experience in property management asset management facilities management construction operations real estate operations maintenance management or a related operational environment
• Demonstrated experience managing multiple properties vendors maintenance teams construction projects budgets inspections compliance deadlines and operational reporting
• Strong understanding of property operations facility readiness asset protection construction coordination documentation standards spending controls internal reporting and performance monitoring
• Proven ability to lead multiple properties departments projects or locations while maintaining safety quality accountability and operational discipline
• Strong written and verbal communication skills
• Strong organizational problem-solving leadership and follow-through skills
• Ability to manage confidential property financial and operational information with professionalism and discretion
• Ability to work independently while remaining aligned with C-suite direction
• Ability to manage competing priorities urgent deadlines property emergencies and complex operational issues
• Minimum of 5 years of progressive property facilities construction maintenance asset management or real estate operations experience strongly preferred
• Minimum of 3 years of supervisory management or department leadership experience strongly preferred
• Experience with rental licensing property inspections city notices building code issues maintenance workflows vendor management and construction controls preferred
• Experience with Buildium or similar property management software preferred
• Experience with construction estimating job costing capital project tracking and vendor negotiations preferred
• Experience managing multi-site or multi-entity property operations preferred
• Any applicable property management construction facilities safety or operational licensure maintained in good standing if required for assigned responsibilities
• Must maintain compliance with all organizational regulatory licensing training and operational requirements applicable to assigned properties and operational functions

Working Conditions

• Work may occur in administrative offices residential properties healthcare facilities construction sites maintenance locations community property assets and other assigned locations
• Must be able to work in a fast-paced property and operations environment
• Must be able to manage urgent issues competing priorities property emergencies vendor disputes staff concerns and sensitive information
• May require occasional evening weekend holiday or urgent availability depending on operational needs
• Must be able to travel between assigned locations as required
• Must maintain professionalism when interacting with staff tenants residents clients vendors contractors inspectors regulators lenders insurers community members and executive leadership

Physical Demands

• Ability to travel between properties healthcare facilities residential properties construction sites maintenance locations community property assets administrative offices inspections meetings and other assigned operational locations as required
• Ability to respond to urgent property issues maintenance concerns construction emergencies inspections vendor issues safety concerns and operational disruptions
• Ability to manage multiple priorities deadlines operational demands and sensitive situations in a fast-paced property and operations environment
• Ability to communicate effectively with staff tenants residents clients vendors contractors inspectors regulators lenders insurers community members and executive leadership
• Ability to occasionally lift carry or transport files office materials maintenance supplies or operational equipment up to 25 pounds as needed
• Ability to work occasional evening weekend holiday or urgent operational hours depending on operational needs

Why Work With American Homestays

• Competitive hourly compensation
• Stable full-time W-2 employment
• Executive-level leadership opportunity within a growing organization
• Opportunity to oversee diverse property facility maintenance and construction operations
• Mission-driven operational environment supporting health and human services organizations
• Collaborative leadership culture with opportunities to strengthen systems workflows and organizational performance

How to Apply

Qualified candidates are invited to submit their resume and qualifications for consideration.

HR: ext. 10

Email:

Website: Process

Applications are reviewed on a rolling basis. Qualified candidates may be contacted for interviews and further evaluation.

Disclaimers

The statements in this job description outline the core duties and expectations of the role but are not all-inclusive. Responsibilities may evolve to meet operational needs. Any updates or changes will be communicated accordingly.

Required Experience:

Director