Administrative Assistant II

1st shift Monday through Friday 8 am until 4:30 pm

Pay Range

Major Responsibilities:

• Schedules andprioritizescalendars for appointments meetings and travel.
• Assistswith travel arrangements and expense reporting.
• Organizes all aspects of meetings and events including (but not limited to) agenda preparation site selection and document development.
• Answers screens and providing procedural information and answering inquiries related to operational and substantive matters.
• Resolves problems andprioritizesneeds using in-depth knowledge or policies and procedures.
• Performs complex word processing and document creation including crafting/drafting correspondence etc. with little to no guidance/instruction.
• Compiles reports graphics and statistical data. Creates reports independently (or with little instruction) and displays data to support needs including the generation of existing reports.
• Maintains filing systems and confidential records.
• Opens reads and prioritizes mailinitiatingreturn correspondence asappropriate.
• Conducts independent research and complex analyses summarizing information to support administrative needs.
• Operates andmaintainsofficeequipment;may order supplies as needed.
• Coordinates administrative details of special projects.
• May act as a resource providing training to other administrative staff.

Education Required:

• High School Graduate

Licensure Registration and/or Certification Required:

• None Required

Experience Required:

• Typically requires3yearsof administrative support experience

Knowledge / Skills / Abilities Required:

• Advanced time management and prioritization.
• High degree of confidentiality.
• Initiative and independent problem-solving.
• Strong written and verbal communication to communicate with various individuals tactfully and effectively including highly visible customers/leaders.
• Proficiencyin Microsoft Office (Excel PowerPoint Word).
• Ability to createsimple tocomplex documents reports graphs/charts and presentations.
• Strong organizational ability and attention to detail.

Physical Requirements and Working Conditions:

• Normal office environment; occasionallifting upto 20 lbs.
• Prolonged periods of sitting standing and keyboard use.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our CommitmenttoYou:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs competitive compensation generous retirement offerings programs that invest in your career development and so much more so you can live fully at and away from work including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications skills relevant experience and/or training

• Premium pay such as shift on call and more based on a teammates job

• Incentive pay for select positions

• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs

• Health and welfare benefits such as medical dental vision life andShort- and Long-Term Disability

• Flexible Spending Accounts for eligible health care and dependent care expenses

• Family benefits such as adoption assistance and paid parental leave

• Defined contribution retirement plans with employer match and other financial wellness programs

• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g. full-time part-time per diem temporary etc.); please ask a Recruiter for more information during an interview.