Job Description – DM/Manager Admin & Security

Position

DM/Manager – Admin & Security

Department

Human Resources & Administration

Location

Mumbai

Reporting To

Head – Admin & Security

Job Purpose

We are looking for an experienced and proactive DM/Manager – Admin & Security to oversee the organization’s overall administration and security operations. The role involves managing office administration vendor coordination facility operations contract workforce management and ensuring a safe and efficient workplace environment.

Key Responsibilities

• Manage and coordinate overall administrative operations across the organization

• Implement and streamline office administration procedures and systems

• Supervise facility management activities including housekeeping pantry security travel desk and office maintenance

• Oversee security operations and ensure compliance with safety standards

• Manage office inventory procurement and vendor coordination

• Monitor administrative budgets CAPEX & OPEX expenses

• Handle vendor agreements contracts and negotiations

• Supervise contract workforce including security staff housekeeping staff DEOs and support staff

• Coordinate office events renovations recycling and infrastructure-related activities

• Collaborate with internal stakeholders including Finance Commercial IT Audit and employees for smooth operations

• Liaise with external authorities premises owners and vendors whenever required

Key Result Areas (KRAs)

• Smooth functioning of administrative operations

• Effective vendor and facility management

• Timely coordination with stakeholders for admin support

• Cost optimization and expense monitoring

• Efficient management of contract employees and support staff

• Strong security and workplace management

Educational Qualification

• Bachelor’s Degree (Mandatory)

• MBA or relevant specialization preferred

Experience Required

• 8–10 years of experience in Administration & Security Management

• Prior experience in handling facilities vendor management and office administration preferred

Skills & Competencies

Functional Skills

• General Administration

• Security Management

• Vendor Management

• Facility Management

• Cost Analysis & Budget Monitoring

• Contract Workforce Management

Behavioral Skills

• Strong communication skills (written & verbal)

• Analytical and multitasking abilities

• Team player with leadership qualities

• Good time management skills

• Quick learner and problem-solving mindset

• Proficient in MS Office and computer applications

Key Stakeholders

Internal

• Finance Team

• Commercial Team

• Audit Team

• IT Team

• Employees & Peers

External

• Vendors

• Statutory Authorities

• Civil Authorities

• Building/Premises Owners

Preferred Candidate Profile

• Strong experience in administration and facility operations

• Ability to manage multiple stakeholders and vendors

• Good understanding of office management procedures and security operations

• Experience in handling large office setups and support functions preferred

Required Skills:

General Administration Security Management Vendor Management Facility Management Cost Analysis Budget Monitoring Contract Workforce Management Strong communication skills Analytical abilities Multitasking abilities Team player Leadership qualities Time management skills Quick learner Problem-solving mindset MS Office Computer applications