Office Administrator

We are seeking a detailoriented and organized Office Administrator to join our Edmonton office. Reporting to the Administrative Manager this role supports proposal preparation CRM data management and general office administration. The successful candidate will play an important behindthescenes role supporting both our Buildings and Bridge teams.

This position is wellsuited to someone who enjoys organized work clear processes and supporting a professional services team.

Key Responsibilities:

General Office Duties:

• Perform general office duties and daytoday administrative support
• Help organize and maintain office common areas
• Manage office supplies and inventory
• Coordinate and schedule meetings and appointments
• Assist with travel arrangements and expense reports
• Greet and assist visitors
• Prepare update format and coordinate delivery of documents
• Handle incoming and outgoing mail and packages
• Answer and direct phone calls
• Coordinate basic office equipment servicing as required

Proposal Support:

• Assist with formatting proofreading and assembling proposal documents
• Update staff resumes project descriptions and standardized proposal content
• Review RFP/RFQ documents to identify key deadlines and submission requirements
• Maintain organized proposal files and track internal deadlines
• Support final production and submission of proposal packages (PDFs print copies and online uploads)

CRM (Customer Relationship Management) Support:

• Enter and update client contact and opportunity information in the CRM system
• Perform basic data quality checks to ensure completeness and accuracy
• Generate simple reports or data exports as requested
• Maintain CRM documentation checklists and internal reference materials
• Assist team members with basic CRM questions and escalate technical issues as needed
• Training will be provided on LEX3s CRM system and internal processes

Qualifications:

• Diploma or certificate in Business Administration Office administration Communications or a related field (or equivalent experience)
• Proven experience as an administrative assistant or in a similar role
• Strong attention to detail and accuracy
• Good written communication and proofreading skills
• Working knowledge of Microsoft Office (Word Excel Outlook; PowerPoint is an asset)
• Ability to learn new software and document management tools
• Strong organization and timemanagement skills
• Friendly professional and customeroriented attitude
• Ability to manage multiple tasks while maintaining consistency and quality

Whats it like to work at LEX3 Engineering

We get to know you. At LEX3 youre not a numbered employee. Were a small team and we work together across all of our offices. Mentorship and coaching is embedded in everything we do. Our growth philosophy is developing talent within the team and we truly love to see everyone succeed.

Work-life balance is important. Everyone belongs in a family outside of LEX3 and we encourage balance with vacation time scheduling accommodations parental leave and hybrid work environments. We genuinely want our teammates to succeed inside and outside office hours.

Engineering is a serious profession but we balance that with a lot of fun. We gather all offices together in person a couple times per year and theres often something social in the works within every office. Fun spans a wide range at LEX3 whether its sharing a meal playing darts after work celebrating teammates milestones organizing a sports team or even Type 2 fun in the mountains.

Additional Benefits

Competitive salaries. Above-industry-average compensation based on current APEGA industry benchmarks.

Holistic wellness. Comprehensive benefit package including coverage for a variety of healthcare practitioners plus a health and wellness spending account.

Helping you plan ahead. Generous RRSP matching program up to 5% of your annual salary.

Growing with you. Professional development opportunities aligned with your unique career aspirations.

Happy holidays every year. Paid time off for the last week of the calendar year.

Next Steps

The Office Administrator is primarily based in LEX3s Edmonton office. Regular inoffice presence is important due to the collaborative documentbased and daytoday administrative nature of the role. LEX3 offers limited hybrid work opportunities following an initial onboarding and training period subject to role requirements and operational needs.

We look forward to reviewing your application and will contact selected applicants to learn more about you and your professional experience. Thanks for your interest in joining the LEX3 Engineering team.