Senior Programs Administrative Assistant
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Job Location:
Redford, MI - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
I. JOB SUMMARY
The Administrative Assistant performs general office work directly related to the management and business operations of the assigned program or department. Responsibilities including directing phone calls inquiries and visitors mail filing creating and preparing reports receiving and recording donations and other various administrative duties.
II. DUTIES & ESSENTIAL JOB FUNCTIONS
- Perform general office work directly related to the management and general business operations of the building and team (filing faxing copying recording and tracking information electronic and standard mail systems reviewing invoices and billings ordering supplies etc.).
- Greet MCHS visitors with positivity and a welcoming attitude direct inquiries to the appropriate persons according to their needs answer telephones with clear communication to callers take messages or transfer calls to appropriate individuals.
- Set up and maintain paper and electronic filing systems for records correspondence and other material; maintain scheduling and event calendars including coordinating conferences and meetings.
- Compile records create and prepare reports and documents.
- Fully participate in regular agency-wide events and appropriate community-wide events and activities.
- Ensure donation data entry gift processing donor acknowledgement letters and CRM organization is completed in timely appropriate manner.
- Assist with planning and coordination of in-kind donations and drop offs.
- Maintain essential records and gift acknowledgements.
- Ensure administrative areas are clean neat and orderly. This includes stocking toiletries and light housekeeping responsibilities.
- Operate according to the programs Operations Manual and function within agency policies and procedures as outlined in the Employee Handbook.
- Demonstrate commitment to the social sector with a passion for MCHSs mission and vision.
- Perform other duties as assigned by the Director of Senior programs.
III. BASIC COMPETENCIES
Education and Experience
- High school diploma or equivalent with previous clerical or administrative experience; or
- Bachelors degree with no clerical or administrative experience; or
- Any appropriate combination of education and experience necessary to successfully perform the duties of the position.
- Must meet the States Moral Character standard.
- Administrative and clerical procedures and systems such as managing files and records designing forms and other office procedures and terminology.
- All related computer and software applications (Windows MS Office internet applications etc.).
Skills and Abilities Needed:
- Be collaborative and flexible with a strong customer service mentality.
- Effectively communicate verbally and in writing with agency staff business representatives families and vendors.
- Manage time and multiple priorities; meet deadlines.
- Perform clerical and administrative duties.
- Operate telephone computer copier and other basic business machines.
- Establish and maintain effective working relationships with employees other agencies and the public.
- Handle sensitive and confidential situations and documentation.
- Attend agency required training as necessary.
- Possess a high degree of personal accountability responsibility and independent decision-making abilities with the skills to plan and organize.
- Work flexible hours when needed which may include some evenings and weekends.
IV. JOB SETTING
The work environment described here is representative of that which an employee will typically encounter during a normal shift. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is primarily sedentary in nature that involves sitting most of the time but may involve walking or standing for intermittent periods of time; working at a computer for long periods of time. Work location is primarily an office environment.
V. Other Information
MCHS is an equal opportunity employer where employment is based upon personal capabilities and qualifications without discrimination because of race ethnicity religion sex age marital status national origin disability sexual orientation veteran status or any other protected characteristics as established by law. This policy extends to all policies and procedures related to the recruitment and hiring compensation benefits termination and all other terms and conditions of employment.
Furthermore this description is a summary of the responsibilities duties skills experience abilities and qualifications associated with this position. It is not an exhaustive list and may be changed at any time at the discretion of the CEO. Employment is still considered at-will in which MCHS or the employee may with or without notice with or without reason terminate employment. MCHS reserves the right to modify job duties or job descriptions at any time.
Required Experience:
Senior IC
About Company
We offer professional Child Foster Care and Child Adoption Services in Redford and Detroit, Michigan. We also offer Child Foster Care Licensing and Independent Living Services. We provide Residential Treatment and Clinical Therapy for children and our 80 acre campus in Redford, Michig ... View more
