Administrative Assistant

On site Full Time Ventura CA

About the Role
Edwards Label is seeking a detail-oriented and organized Administrative Assistant to support daily office operations across multiple departments. This position will help maintain records track reports and follow-up items review timecards coordinate administrative tasks and support company projects as assigned.

This role is a good fit for someone who enjoys staying organized following through on details supporting multiple departments and helping keep office operations running smoothly.

What You Will Do

• Provide general administrative and office support to management and departments
• Maintain organized files records calendars reports company documentation and administrative records
• Coordinate office projects follow-ups registrations renewals internal tracking and other office-related tasks
• Prepare company communication announcements company updates meeting support anniversaries internal events and company activities
• Process company vehicle records registrations insurance records tollways cleaning checks uniforms and related documentation
• Coordinate training schedules training assignments ADP training completion tracking and follow-up
• Track and follow up on time-off requests and related approvals as directed
• Compile safety checks compliance records permits required reporting and related documentation
• Prepare update and maintain reports for production sales quality safety finance administration and other departments
• Update production time-off tracking sheets and other company spreadsheets
• Assist with quarterly reports year-end reports wage and benefit surveys and other reporting needs
• Monitor pending items and follow up with departments to help ensure deadlines are met
• Process checks vouchers bonuses reconciliations accounting support audit-related projects tax-related projects and finance-related documentation as assigned
• Review timecards follow up on timecard approvals report overtime track breaks and lunches and maintain related timekeeping documentation
• Coordinate operational projects that support productivity savings compliance and process improvement
• Monitor project progress deadlines assigned responsibilities and follow-up items
• Facilitate communication between departments to help improve workflow and accountability
• Support basic marketing communication tasks social media posts company updates employee announcements and event-related communications

Work Environment

This position works on site in an office located inside a manufacturing facility. The role may require walking through or near production areas when moving between offices or departments. Moderate noise levels and occasional exposure to temperature changes dust dirt fumes or odors may occur near production areas.

Qualifications :

• Previous experience in administration office support operations support or a related administrative role preferred
• Experience supporting managers department leaders or multiple departments preferred
• Proficiency with Google Sheets Microsoft Office Outlook Teams Word Excel PowerPoint ADP Workforce Now AI tools or similar systems preferred
• Strong organizational skills with the ability to manage multiple priorities deadlines follow-ups records reports and documentation
• Good verbal written and interpersonal communication skills with a professional and service-oriented approach
• Ability to maintain confidentiality and handle company information professionally
• Ability to work independently in a fast-paced environment while supporting changing business needs

Additional Information :

Edwards Label is an Equal Opportunity Employer.

Equal access to programs services and employment is available to all persons. Applicants requiring reasonable accommodation during the application or interview process should notify a representative of the Human Resources Department.

Remote Work :

No

Employment Type :

Full-time