Administrative Assistant

The Administrative Assistant provides the highest quality of customer service to all customers and vendors while ensuring the efficient day-to-day operations of the on-site Operations & Maintenance Department at the Cincinnati/Northern Kentucky International Airport (CVG) are being carried out. The role also supports management technicians and other staff as providing this support the position exercises a high degree of initiative discretion & confidentiality.

Key Responsibilities:

• Responsible for the day-to-day administration of the on-site Operations and Maintenance Department
• Answer multi-line telephone system take accurate messages screen and direct telephone calls in a professional manner
• Ensure hotline phone is answered and checked for voicemail in a professional and timely manner during designated working hours
• Reply to general information requests with accurate information
• Greet clients/suppliers/visitors to the organization in a professional and friendly manner
• Resolve or elevate customer complaints in a professional and timely manner
• Use computer word processing spreadsheets e-mail and database software to prepare reports memos documents and communications in an accurate and professional manner
• Receive distribute and file e-mails faxes and communications
• Maintain accurate files for all service warranty and all department related projects
• Ensure correct project numbers are applied for time sheets and expenses
• Responsible for monthly invoicing payroll employee schedules accounting for site spending expense and expense reports
• Order uniforms; maintain and order office supplies
• Maintain and track Security Badges / Airside Passes for all team members including new applications expiration dates status of temporary access cards etc.
• Maintain maintenance and installation service schedule
• Maintain accurate files and logs for all service personnel time
• Make travel meeting and other arrangements for service personnel and staff
• Forward completed service and warranty claims to Accounting/Finance for invoicing
• Record and verify accuracy of weekly time sheet submittals
• Accurately maintain minutes of meeting and trip reports; distribute accordingly
• Act as Liaison between on-site team and the People and Culture team at the BEUMER Corporate office
• Perform other related duties as assigned

Pay Rate: $23.68 per hour

The posted hourly rate reflects the compensation the company reasonably expects to offer for this position. 

Qualifications :

• High School diploma or equivalent
• 3 years of experience in an administrative support capacity
• Must be eligible to obtain and maintain airside security clearance
• Ability to show initiative and work within an environment of frequent interruptions & conflicting priorities
• Exemplary organizational and interpersonal skills to meet varying workload demands of the position
• Advanced User of Microsoft Word Excel Outlook and PowerPoint
• Excellent time management skills; attention to detail and the ability to learn quickly
• Excellent verbal and written communication skills; ability to maintain confidentiality
• Professional positive and energetic demeanor

Work Environment

• Operates in a fast-paced airport setting with exposure to noise moving machinery and variable temperatures
• Requires flexibility to work nights weekends and holidays as part of a rotating shift schedule
• Frequent walking climbing bending heavy lifting and standing across large terminal and baggage areas

Additional Information :

BEUMER is an innovative company where every employee is part of the family. Because our employees are our most important asset here are some of benefits we currently offer full-time employees. And by the way no waiting period they start when you do!

• Generous medical & dental benefits for you AND your eligible dependents
• 401k Retirement Plan with a generous match because we care about your future
• Life Insurance is provided free for all employees
• Generous amount of paid time off

BEUMER is committed to providing equal employment opportunities to all employees and applicants for employment without regard to race color creed religion sex (including pregnancy and breastfeeding) gender affectional or sexual orientation gender identity or expression transgender status national origin age ancestry disability (mental or physical) veteran status genetic information atypical hereditary cellular or blood trait marital status civil union status domestic partner status or any other status protected under local state or federal laws. prohibits discrimination harassment and retaliation in all aspects of employment. This commitment applies to recruitment hiring training promotion compensation benefits discipline termination and all other terms and conditions of employment.

By accepting an offer of employment with BEUMER the employee agrees to abide by all policies and practices that promote a workplace free from discrimination and harassment and acknowledges BEUMERS commitment to diversity and inclusion. All your information will be kept confidential according to EEO guidelines.

Remote Work :

No

Employment Type :

Full-time