Administrative Assistant

Job Summary

Essential Duties and Responsibilities

• Comprehensive administrative support to site management to include calendar management travel expense reconciliation.
• Attend various management staff meetings record and track action items and publishing minutes as requested.
• Provide a bridge for smooth communication between the site management and internal departments and employees; demonstrating leadership to maintain credibility trust and support with management staff.
• Ensures security and confidentiality is held to the highest standard in accordance with policies.
• Coordinate interoffice communications in a clear and concise manner.
• Function as a gatekeeper to site management by fielding email calls and inquiries and taking detailed messages.
• Partners with various internal departments on projects and ensuring security and processes held to the highest standard by following procedures and policies set forth by the Site and West Corporate
• Assist with in-house and offsite meetings conference room reservations catering meals special equipment needs transportation and other related items.
• Manage the execution of the company site and or department events fundraising and employee engagement activities
• Procurement of non-inventory items (SAP)
• Actively partners with site staff to execute on the day-to-day plant activities.
• Contributes to team efforts by accomplishing related results as needed.
• Other projects as assigned.

Additional Responsibilities

Education

• High School Diploma Or equivalent. required and
• Associates Degree In office administration preferred

Work Experience

• Minimum 3 years in office administration. required and
• Administrative experience working with Director and above management in a corporate or manufacturing setting. preferred

Preferred Knowledge Skills and Abilities

• Concur and SAP Knowledge a plus.
• Proficiency in Microsoft Office (Outlook PowerPoint Excel)
• Excellent written and verbal communication skills with all levels of employees. Must exhibit a positive and professional upbeat tone and manner.
• Strong organizational and interpersonal skills that reflect ability to perform and prioritize multiple tasks seamlessly with exceptional attention to detail.
• Proven ability to handle confidential information with discretion be adaptable to various competing demands and demonstrate the highest level of customer/client service and response.
• Must be flexible and effectively deal with interruptions.
• Strong customer focus.
• Must be able to read and write in English. Proficiency in writing and communicating professionally and concisely.
• Demonstrate proactive approaches to problem-solving with strong decision-making capability.
• Intermediate level skills required in Microsoft Excel Power Point Word and Outlook.
• Able to comply with the companys safety policies.
• Forward looking thinker who actively seeks opportunities and proposes solutions.
• Able to operate/ maintain office equipment (i.e. fax copy machines multimedia postage meter etc.).
• Able to comply with the companys safety policy at all times

License and Certifications

Travel Requirements

Physical Requirements

Additional Requirements

• Office and manufacturing environment.
• Ability to lift files open filing cabinets and bend or stand as necessary.
• Must follow and comply with Plants Dress and Hygiene Code (SOI)
• Regularly uses hands and fingers to operate objects tools or controls. Frequently required to stand talk and hear for long periods of time
• Must follow and comply with all Company and Plant policies procedure (SOIs) rules and State and Federal laws

What We Offer

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