Administrative Assistant

Job Summary

Job Description

Essential Functions*

• Organizing Culinary Operations calendar
• Monitor and organize Management Teams schedule
• Creating weekly menu cards with allergens and proper ingredients used for breakfast lunch and dinner.
• Meticulous with editing proof reading and correcting weekly menus to ensure correct spellingpunctuation to distribute to the team.
• Maintain office inventory & supplies and alerting the maintenance team to repair equipments to ensure safety.
• Input & recap data entry of daily meal consumptions by employees and guests.
• Input and organize order guides in collaboration with the Chefs/Purchaser.
• Assist on creating & maintaining organizational tools and procedures for the team and the operation.
• Record and transcribe meeting proceedings highlighting essential information decisions made and next steps for timely team communication.
• Other duties as assigned.

*NOTE: Essential functions as defined under the Americans with Disabilities Act may include the following tasks which are illustrative ONLY and is not a comprehensive listing of all functions and tasks performed or assigned by this position.

Requirements

• Must have and maintain an active management level food handler certification (i.e. ServSafe and/or other local state required certification) and adhere to local food handlers requirements
• Must possess a strong understanding and knowledge of food and allergens.
• Must possess a strong understanding and knowledge of food and corporate kitchens

Knowledge and Skills

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge skills and/or ability addition the individual must lead by example with punctuality with good attendance and reliability.

• Proficient in MS Office (Excel Word Document and Publisher) and G suite (Google Sheets Google Docs Calendar etc) .
• Ability to work under pressure and adjust to diverse working environment
• Prioritizing multi assignments with time sensitivity.
• Food knowledge/ understanding of industry terms and products

Education and Work Experience

• High school diploma.
• 1 years of industry related experience.

Work Environment

The work environment includes the following large kitchen environment elements and exposures:

• Fast paced kitchen in which interruptions are considered normal.
• Fast paced office environment.
• Long periods of sitting.
• Sharing workspace with others.
• Moderate to high noise level.
• Slippery/uneven surfaces may be encountered.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Constantly operates a computer and other office productivity machinery (i.e. copy machine and computer printer)
• Regularly communicates and must be able to exchange accurate information
• Regularly communicates to exchange information via written auditory and oral communication
• Occasionally ascends/descends stairs
• Walks moderately throughout the day
• Regularly sit and stand from chair
• Regularly walk bend stoop standing use hands to finger handle or feel and reach with hands and arms climb stairs; balance; stoop kneel crouch or crawl; talk or hear; taste or smell
• Some heavy lifting up to 40 lbs.
• Specific vision abilities required by this position include close vision for safe navigation of work area and use of equipment
• Standing walking bending/twisting and balance are all required to perform job task
• Possible sitting to perform desk work such as typing; up to 7 hours a day
• Specific vision abilities required by the job include close vision distance vision color vision peripheral vision depth perception and the ability to adjust focus.

Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Work Authorization

Authorized to work in the U.S.

Equal Employment Opportunity Employer

Flagship is an equal opportunity employer. All aspects of employment including the decision to hire promote discipline or discharge will be based on merit competence performance and business needs. We do not discriminate on the basis of race color religion marital status age national origin ancestry physical or mental disability medical condition pregnancy genetic information gender sexual orientation gender identity or expression veteran status or any other status protected under federal state or local law.

Americans with Disabilities Act

Under the Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

If you like wild growth and working with happy enthusiastic over-achievers youll enjoy your career with us!