Reliability Coordinator

Atalco Gramercy

Job Location:

Gramercy, LA - USA

Monthly Salary: Not Disclosed

Posted on: 19 hours ago

Vacancies: 1 Vacancy

Job Summary

SUMMARY DUTIES AND RESPONSIBILITIES

The Maintenance/Reliability Coordinator provides essential administrative and operational support to the Maintenance and Reliability department. This role is responsible for maintaining accurate records coordinating work order and preventive maintenance (PM) schedules processing purchasing transactions and ensuring the efficient flow of information within the department. The ideal candidate brings hands-on experience with SAP PM or an equivalent Computerized Maintenance Management System (CMMS) and a strong understanding of maintenance operations in an industrial or manufacturing environment.

KEY RESPONSIBILITIES

Administrative Support

Serve as the primary administrative resource for the Maintenance & Reliability team
Prepare distribute and file maintenance reports work orders and departmental correspondence
Maintain organized filing systems for equipment records warranties vendor contacts and compliance documentation
Assist in tracking key performance indicators (KPIs) and generating routine departmental reports
Support departmental communications meeting coordination and document management

Scheduling & Coordination

Coordinate and schedule preventive maintenance (PM) activities inspections and corrective work orders
Communicate planned maintenance schedules to operations production and other stakeholders to minimize downtime
Track work order status priorities and completion; follow up with technicians and supervisors as needed
Assist in resource scheduling including contractor access coordination and parts availability confirmation
Maintain and update PM plan calendars and ensure tasks are assigned and completed on schedule

Data Entry & CMMS Management

Enter update and maintain accurate data within SAP PM or equivalent CMMS including equipment master data task lists and maintenance history
Create and manage PM plans maintenance notifications and work orders within the CMMS
Generate CMMS reports on work order backlog PM compliance equipment history and cost summaries
Ensure data integrity and completeness; conduct periodic audits of CMMS records
Assist in onboarding new equipment into the CMMS and updating asset hierarchies as needed

Purchasing & Inventory Support

Process purchase requisitions and purchase orders for maintenance parts materials and services
Coordinate with vendors and the procurement team to obtain quotes confirm delivery timelines and resolve discrepancies
Receive parts and materials; verify orders against purchase orders and update inventory records
Monitor parts inventory levels and initiate reorders to prevent stockouts for critical spares
Reconcile invoices and support accounts payable processing for maintenance-related expenditures

QUALIFICATIONS

Required

High school diploma or GED required; Associate degree or vocational/technical certification preferred
2 years of administrative or clerical experience preferably in a maintenance manufacturing or industrial environment
Demonstrated proficiency with SAP Plant Maintenance (SAP PM) or an equivalent CMMS platform (e.g. Maximo eMaint MP2 Infor EAM)
Hands-on experience creating and managing Preventive Maintenance (PM) plans within a CMMS
Strong data entry skills with high attention to detail and commitment to data accuracy
Proficient in Microsoft Office Suite (Word Excel Outlook); advanced Excel skills a plus
Solid organizational and time management skills; able to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills

Preferred

Experience with SAP PM specifically including work order management task lists functional locations and equipment master records
Familiarity with MRO (maintenance repair and operations) purchasing processes
Understanding of reliability principles and maintenance best practices (e.g. PM optimization predictive maintenance)
Experience working cross-functionally with operations engineering and procurement teams
Background in spare parts management or storeroom operations

CORE COMPETENCIES

Attention to Detail Produces accurate thorough work with minimal errors
Organizational Skills Manages records schedules and multiple tasks effectively
Technical Aptitude Comfortable learning and working within CMMS and ERP platforms
Communication Clearly conveys information to technicians supervisors and vendors
Reliability & Accountability Dependable; follows through on commitments
Team Collaboration Works cooperatively across departments to support shared goals
Problem-Solving Proactively identifies and resolves administrative and scheduling issues

PHYSCIAL REQUIREMENTS

Primarily office/desk environment within or adjacent to an industrial facility
May be required to occasionally access shop floor or warehouse areas (PPE will be provided)
Ability to sit for extended periods and work at a computer workstation
Occasional lifting of up to 25 lbs. (e.g. parts deliveries filing boxes)

PRE-EMPLOYMENT:

Must successfully complete Atalco Gramercy s required drug screening and physical examination.
TWIC (Transportation Worker Identification Credential) required prior to offer acceptance; MSHA (Mine Safety and Health Administration) training to be completed upon hire.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Upon request reasonable accommodation may made to enable individuals with qualified disabilities to perform the essential functions. Must be able to support plant operations which are in continuous operation and work outdoors in various types of weather conditions.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities duties or responsibilities that are required of the employee for this job. Duties responsibilities and activities may change at any time with or without notice.

Requirements

QUALIFICATIONS

Required

High school diploma or GED required; Associate degree or vocational/technical certification preferred
2 years of administrative or clerical experience preferably in a maintenance manufacturing or industrial environment
Demonstrated proficiency with SAP Plant Maintenance (SAP PM) or an equivalent CMMS platform (e.g. Maximo eMaint MP2 Infor EAM)
Hands-on experience creating and managing Preventive Maintenance (PM) plans within a CMMS
Strong data entry skills with high attention to detail and commitment to data accuracy
Proficient in Microsoft Office Suite (Word Excel Outlook); advanced Excel skills a plus
Solid organizational and time management skills; able to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills

Preferred

Experience with SAP PM specifically including work order management task lists functional locations and equipment master records
Familiarity with MRO (maintenance repair and operations) purchasing processes
Understanding of reliability principles and maintenance best practices (e.g. PM optimization predictive maintenance)
Experience working cross-functionally with operations engineering and procurement teams
Background in spare parts management or storeroom operations

CORE COMPETENCIES

Attention to Detail Produces accurate thorough work with minimal errors
Organizational Skills Manages records schedules and multiple tasks effectively
Technical Aptitude Comfortable learning and working within CMMS and ERP platforms
Communication Clearly conveys information to technicians supervisors and vendors
Reliability & Accountability Dependable; follows through on commitments
Team Collaboration Works cooperatively across departments to support shared goals
Problem-Solving Proactively identifies and resolves administrative and scheduling issues

PHYSCIAL REQUIREMENTS

Primarily office/desk environment within or adjacent to an industrial facility
May be required to occasionally access shop floor or warehouse areas (PPE will be provided)
Ability to sit for extended periods and work at a computer workstation
Occasional lifting of up to 25 lbs. (e.g. parts deliveries filing boxes)

PRE-EMPLOYMENT:

Must successfully complete Atalco Gramercy s required drug screening and physical examination.
TWIC (Transportation Worker Identification Credential) required prior to offer acceptance; MSHA (Mine Safety and Health Administration) training to be completed upon hire.

Required Experience:

SUMMARY DUTIES AND RESPONSIBILITIESThe Maintenance/Reliability Coordinator provides essential administrative and operational support to the Maintenance and Reliability department. This role is responsible for maintaining accurate records coordinating work order and preventive maintenance (PM) schedu...

SUMMARY DUTIES AND RESPONSIBILITIES

KEY RESPONSIBILITIES

Administrative Support

Serve as the primary administrative resource for the Maintenance & Reliability team
Prepare distribute and file maintenance reports work orders and departmental correspondence
Maintain organized filing systems for equipment records warranties vendor contacts and compliance documentation
Assist in tracking key performance indicators (KPIs) and generating routine departmental reports
Support departmental communications meeting coordination and document management

Scheduling & Coordination

Coordinate and schedule preventive maintenance (PM) activities inspections and corrective work orders
Communicate planned maintenance schedules to operations production and other stakeholders to minimize downtime
Track work order status priorities and completion; follow up with technicians and supervisors as needed
Assist in resource scheduling including contractor access coordination and parts availability confirmation
Maintain and update PM plan calendars and ensure tasks are assigned and completed on schedule

Data Entry & CMMS Management

Enter update and maintain accurate data within SAP PM or equivalent CMMS including equipment master data task lists and maintenance history
Create and manage PM plans maintenance notifications and work orders within the CMMS
Generate CMMS reports on work order backlog PM compliance equipment history and cost summaries
Ensure data integrity and completeness; conduct periodic audits of CMMS records
Assist in onboarding new equipment into the CMMS and updating asset hierarchies as needed

Purchasing & Inventory Support

Process purchase requisitions and purchase orders for maintenance parts materials and services
Coordinate with vendors and the procurement team to obtain quotes confirm delivery timelines and resolve discrepancies
Receive parts and materials; verify orders against purchase orders and update inventory records
Monitor parts inventory levels and initiate reorders to prevent stockouts for critical spares
Reconcile invoices and support accounts payable processing for maintenance-related expenditures

QUALIFICATIONS

Required

High school diploma or GED required; Associate degree or vocational/technical certification preferred
2 years of administrative or clerical experience preferably in a maintenance manufacturing or industrial environment
Demonstrated proficiency with SAP Plant Maintenance (SAP PM) or an equivalent CMMS platform (e.g. Maximo eMaint MP2 Infor EAM)
Hands-on experience creating and managing Preventive Maintenance (PM) plans within a CMMS
Strong data entry skills with high attention to detail and commitment to data accuracy
Proficient in Microsoft Office Suite (Word Excel Outlook); advanced Excel skills a plus
Solid organizational and time management skills; able to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills

Preferred

Experience with SAP PM specifically including work order management task lists functional locations and equipment master records
Familiarity with MRO (maintenance repair and operations) purchasing processes
Understanding of reliability principles and maintenance best practices (e.g. PM optimization predictive maintenance)
Experience working cross-functionally with operations engineering and procurement teams
Background in spare parts management or storeroom operations

CORE COMPETENCIES

Attention to Detail Produces accurate thorough work with minimal errors
Organizational Skills Manages records schedules and multiple tasks effectively
Technical Aptitude Comfortable learning and working within CMMS and ERP platforms
Communication Clearly conveys information to technicians supervisors and vendors
Reliability & Accountability Dependable; follows through on commitments
Team Collaboration Works cooperatively across departments to support shared goals
Problem-Solving Proactively identifies and resolves administrative and scheduling issues

PHYSCIAL REQUIREMENTS

Primarily office/desk environment within or adjacent to an industrial facility
May be required to occasionally access shop floor or warehouse areas (PPE will be provided)
Ability to sit for extended periods and work at a computer workstation
Occasional lifting of up to 25 lbs. (e.g. parts deliveries filing boxes)

PRE-EMPLOYMENT:

Must successfully complete Atalco Gramercy s required drug screening and physical examination.
TWIC (Transportation Worker Identification Credential) required prior to offer acceptance; MSHA (Mine Safety and Health Administration) training to be completed upon hire.

WORK ENVIRONMENT

OTHER DUTIES

Requirements

QUALIFICATIONS

Required

High school diploma or GED required; Associate degree or vocational/technical certification preferred
2 years of administrative or clerical experience preferably in a maintenance manufacturing or industrial environment
Demonstrated proficiency with SAP Plant Maintenance (SAP PM) or an equivalent CMMS platform (e.g. Maximo eMaint MP2 Infor EAM)
Hands-on experience creating and managing Preventive Maintenance (PM) plans within a CMMS
Strong data entry skills with high attention to detail and commitment to data accuracy
Proficient in Microsoft Office Suite (Word Excel Outlook); advanced Excel skills a plus
Solid organizational and time management skills; able to manage multiple priorities in a fast-paced environment
Clear written and verbal communication skills

Preferred

Experience with SAP PM specifically including work order management task lists functional locations and equipment master records
Familiarity with MRO (maintenance repair and operations) purchasing processes
Understanding of reliability principles and maintenance best practices (e.g. PM optimization predictive maintenance)
Experience working cross-functionally with operations engineering and procurement teams
Background in spare parts management or storeroom operations

CORE COMPETENCIES

Attention to Detail Produces accurate thorough work with minimal errors
Organizational Skills Manages records schedules and multiple tasks effectively
Technical Aptitude Comfortable learning and working within CMMS and ERP platforms
Communication Clearly conveys information to technicians supervisors and vendors
Reliability & Accountability Dependable; follows through on commitments
Team Collaboration Works cooperatively across departments to support shared goals
Problem-Solving Proactively identifies and resolves administrative and scheduling issues

PHYSCIAL REQUIREMENTS

Primarily office/desk environment within or adjacent to an industrial facility
May be required to occasionally access shop floor or warehouse areas (PPE will be provided)
Ability to sit for extended periods and work at a computer workstation
Occasional lifting of up to 25 lbs. (e.g. parts deliveries filing boxes)

PRE-EMPLOYMENT:

Must successfully complete Atalco Gramercy s required drug screening and physical examination.
TWIC (Transportation Worker Identification Credential) required prior to offer acceptance; MSHA (Mine Safety and Health Administration) training to be completed upon hire.

Required Experience: