Assistant

Hogan Lovells

Job Location:

Houston, MS - USA

Monthly Salary: Not Disclosed

Posted on: 13 hours ago

Vacancies: 1 Vacancy

Job Summary

Our Houston office is seeking an experienced Assistant to provide highlevel support to attorneys and assigned team members. This role is best suited for someone who brings 510 years of experience in a legal or professional services environment and is comfortable managing complex workflows exercising sound judgment and working independently in a fastpaced setting. Strong knowledge of legal processes attention to detail and a serviceoriented approach are essential.

Key Responsibilities

Manage attorneys calendars including complex multitimezone scheduling
Serve as a primary point of contact for clients maintaining a professional and responsive presence
Triage and manage attorney emails and calls proactively reducing administrative burden
Open new matters prepare engagement letters and coordinate conflict checks
Enter edit and close attorney time entries; prepare expense reports
Handle monthly client billing including ebilling proforma review budget tracking and client inquiries
Prepare format proofread and process legal documents in accordance with Firm standards
Maintain client and matter records including coordination with Records for filing and retrieval
File legal documents with state and federal courts (efiling experience required)
Prepare audit letter responses and quarterly Lobbying Disclosure Act reports
Coordinate travel meetings video conferencing and related logistics
Provide backup and overflow support as needed
Maintain strict confidentiality of all Firm and client information

Qualifications

Minimum of 2 years of administrative experience required but 510 years of administrative experience supporting attorneys or senior professionals highly preferred
Prior experience in a large law firm or professional services environment strongly preferred
Strong understanding of legal terminology procedures and documentation
Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
Excellent organizational communication and timemanagement skills
Ability to work independently manage competing priorities and meet deadlines
Billing and electronic billing experience required
Associates or Bachelors degree preferred; MOS certification a plus

Hours

MondayFriday 9:00 a.m. to 5:30 p.m. with flexibility to adjust schedule and work additional hours as business needs require.

This job description sets forth the responsibilities of this position and may be changed from time to time as shall be determined.

Hogan Lovells is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race color religion sex pregnancy age national origin disability sexual orientation gender identity or expression marital status genetic information protected Veteran status or other factors protected by law.

Hogan Lovells complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities. If reasonable accommodation is needed to participate in the job application or interview process please contact our Benefits Department at

Required Experience:

Junior IC

Our Houston office is seeking an experienced Assistant to provide highlevel support to attorneys and assigned team members. This role is best suited for someone who brings 510 years of experience in a legal or professional services environment and is comfortable managing complex workflows exercising...

Key Responsibilities

Manage attorneys calendars including complex multitimezone scheduling
Serve as a primary point of contact for clients maintaining a professional and responsive presence
Triage and manage attorney emails and calls proactively reducing administrative burden
Open new matters prepare engagement letters and coordinate conflict checks
Enter edit and close attorney time entries; prepare expense reports
Handle monthly client billing including ebilling proforma review budget tracking and client inquiries
Prepare format proofread and process legal documents in accordance with Firm standards
Maintain client and matter records including coordination with Records for filing and retrieval
File legal documents with state and federal courts (efiling experience required)
Prepare audit letter responses and quarterly Lobbying Disclosure Act reports
Coordinate travel meetings video conferencing and related logistics
Provide backup and overflow support as needed
Maintain strict confidentiality of all Firm and client information

Qualifications

Minimum of 2 years of administrative experience required but 510 years of administrative experience supporting attorneys or senior professionals highly preferred
Prior experience in a large law firm or professional services environment strongly preferred
Strong understanding of legal terminology procedures and documentation
Advanced proficiency in Microsoft Office (Outlook Word Excel PowerPoint)
Excellent organizational communication and timemanagement skills
Ability to work independently manage competing priorities and meet deadlines
Billing and electronic billing experience required
Associates or Bachelors degree preferred; MOS certification a plus