Administrative AssistantOffice Mgr (Temp to Hire)

Love keeping things organized and running smoothly behind the scenes

Our client is a growing construction company looking for a highly motivated detail-driven Administrative Assistant/Office Manager who takes pride in accuracy organization and data integrity. This role is ideal for someone who knows Excel inside and out enjoys working with numbers and understands the importance of precise data in a fast-paced construction environment. If you thrive on keeping information accurate up to date and well organized wed love to hear from you.

Key Responsibilities

• Oversee daily office operations and administrative functions with a strong focus on accuracy and efficiency
• Perform high-volume highly accurate data entry for job costs invoices payroll support and project records
• Create maintain audit and analyze complex Excel spreadsheets including job costing budgets tracking reports billing logs and variance reports
• Ensure all financial and project data is entered correctly verified and reconciled
• Maintain well-organized up-to-date digital and physical files for projects vendors and subcontractors
• Coordinate communication between project managers field staff vendors and subcontractors
• Answer phones manage emails and handle general office correspondence professionally
• Identify discrepancies correct errors and help improve office systems and reporting processes

Qualifications

• Proven experience as an Office Manager Administrative Manager or similar role
• Strong proficiency in Microsoft Excel is REQUIRED including formulas filters reporting and spreadsheet management
• Exceptional attention to detail and accuracy particularly with numbers and data entry
• Construction industry experience preferred but not required
• Strong organizational skills with the ability to multitask and meet deadlines
• Excellent verbal and written communication skills
• Ability to work independently prioritize tasks and handle confidential information
• Proficient with Microsoft Office (Word Outlook) and basic accounting or billing software

What We Offer

• Competitive pay based on experience
• A stable long-term position with a growing company
• Supportive team-oriented work environment
• Opportunities for growth expanded responsibilities and professional development