Accounting Operations Specialist

Who We Are:

For over 117 years and across four generations of family ownership Brooks Construction Company Inc. has stood for Family Integrity Respect Safety Teamwork and Quality in the civil construction industry. Based in Fort Wayne Indiana with over 270 employees Brooks Construction provides asphalt concrete earthwork and pipe operations across northern Indiana and northwestern Ohio using best practices and innovative techniques to give our customers a quality product.

Job Summary

Brooks Construction is seeking a detail-oriented and experienced Accounting Operations Specialist to support and enhance the companys accounts payable and accounts receivable functions. This role is responsible for executing and overseeing day-to-day AP and AR operations supporting month-end close activities maintaining accurate financial records and ensuring strong internal controls.

The position plays a key role in maintaining efficient financial operations by collaborating with internal departments and external partners improving processes and ensuring timely and accurate financial transactions.

Essential Job Duties/Responsibilities

• Reviews processes and ensures proper coding and approval routing of all job cost general and administrative invoices.
• Executes weekly check runs through check and electronic payments.
• Monitors subcontract compliance and payment requirements prior to release of funds.
• Reconciles vendor statements investigates discrepancies and resolves issues in a timely manner.
• Maintains accurate and organized vendor files and documentation in accordance with company policy and accounting standards.
• Performs cash application and ensures accurate posting of customer payments.
• Manages collections process including monitoring aging reports and conducting collection outreach.
• Supports billing processes and provides backup for invoicing and subcontract billing as needed.
• Assists in monitoring customer accounts and resolving payment discrepancies.
• Maintains and reconciles general ledger accounts related to AP and AR.
• Supports financial reporting by preparing schedules and documentation as needed.
• Assists with audit preparation including compiling and organizing required workpapers.
• Ensures adherence to internal controls company policies and accounting best practices.
• Identifies and prevents duplicate or erroneous payments and ensures accuracy of financial data.
• Maintains compliance with regulatory requirements and company financial procedures.
• Identifies opportunities to improve efficiency accuracy and automation within AP/AR processes.
• Assists in implementing process improvements and system enhancements.
• Supports accounting system maintenance including troubleshooting and data integrity.
• Maintains and updates accounting procedures and documentation.
• Communicates effectively with internal teams including Project Managers Superintendents Operations and Leadership.
• Partners with vendors and customers to resolve issues and maintain strong professional relationships.

Other Duties/Responsibilities

• Assists others in department as needed.
• Provides backup support for other accounting functions as needed.
• Performs other related duties as assigned.

Required Skills and Abilities

• Strong understanding of accounts payable accounts receivable and general accounting principles.
• Excellent analytical and problem-solving skills with high attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Strong organizational skills and ability to maintain accurate financial records.
• Effective communication skills with the ability to work cross-functionally across all levels of the organization.
• Demonstrated ability to identify issues propose solutions and improve processes.
• High level of integrity and ability to maintain confidentiality of financial information.
• Proficiency in Microsoft Office Suite particularly Excel.
• Experience working with accounting or ERP systems.
• Self-motivated with the ability to work independently and as part of a team.

Education and Experience

• High School Diploma or GED required Associate degree in Accounting Finance or related field preferred.
• Minimum of 5 years of professional accounting experience including AP and AR functions.
• Experience in construction or related industry preferred.
• Equivalent combination of education and experience may be considered.

Physical Requirements

• Prolonged periods of sitting and working at a computer workstation.
• Frequent use of hands and fingers for typing data entry and operating office equipment.
• Occasional standing walking bending or reaching within the office environment.
• Ability to lift and carry up to 15 pounds occasionally (e.g. files office supplies).

Working Environment

• Primarily office-based work environment with minimal exposure to physical hazards.
• Regular interaction with internal departments external partners (e.g. vendors customers).
• Work is typically performed during standard business hours; however additional hours may be required during peak periods such as month-end close audits or high-volume accounting cycles.
• Fast-paced environment requiring the ability to manage multiple priorities meet deadlines and adapt to changing business needs.
• Use of standard office equipment including computers phones copiers and accounting systems.

Supervisory Responsibilities

• None

How to Apply:

Online: Visit to access our online Employment Application by clicking View Open Positions and Apply Now!. Please include a resume if you have one.

Why Join Brooks Construction

At Brooks Construction Company we believe in building more than roads-we build careers communities and a legacy of excellence. Based in Fort Wayne Indiana with over 270 employees Brooks Construction provides asphalt concrete earthwork and pipe operations across northern Indiana and northwestern Ohio using best practices and innovative techniques to give our customers a quality product.

Our team-based approach ensures that every employee has the opportunity to make a meaningful impact. Whether youre starting your career or bringing years of experience youll find a supportive environment that values your contributions and fosters professional growth.

What We Offer Non-Union Positions:

At Brooks Construction Company we are proud to provide our employees with exceptional benefits that support their health financial security and overall well-being.

Competitive Compensation:

• Competitive pay

Comprehensive Benefits:

• Health Insurance - We pay 100% of the premium for you
• Dental and Vision Insurance available
• Health Savings Accounts We make contributions on your behalf
• Flexible Spending Accounts
• Paid Vacation and Holidays
• Employee Assistance Program
• Telehealth Services

Retirement & Financial Security:

• 401K Plan We contribute a portion of your 401K for you
• Short-Term Disability Long-Term Disability and Life Insurance

Career Development:

• Access to training programs and advancement opportunities
• Tuition reimbursement program

Join us in shaping the infrastructure of northern Indiana and northwestern Ohio. Be part of a team where ordinary people do things extraordinarily well.

Required Experience:

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