Bilingual Administrative & Accounting Assistant Fixed-Term Contract (12 months, onsite)

About the Role

Our client is a successful Real Estate Broker in the South Shore area. We are looking for a Junior Administrative & Accounting Assistant to support the Broker with day-to-day operations property listings and basic bookkeeping in a hands-on roll-up your sleeves environment.

Tasks

Key Responsibilities

• Manage the Brokers calendar schedules and appointments using tools such as Google Calendar or Outlook.
• Update and maintain property listings on platforms such as Airbnb and social media (Instagram Facebook).
• Support guest/client communication and coordinate with suppliers internal staff and other partners via email phone and messaging apps or in-person.
• Assist with basic bookkeeping (invoicing expense tracking data entry simple reconciliations) using Excel / Google Sheets and accounting tools (e.g. QuickBooks Online Zoho Expense Sage 50 or similar).
• Prepare simple reports (occupancy revenue expense summaries) and maintain organized digital and physical files.
• Perform occasional on-site tasks such as visiting properties to take photos drop off documents or verify listing accuracy.

Requirements

• Experience: No prior experience required. Any background in administration coordination basic bookkeeping or real estate is an asset.
• Education: College diploma (DEC/AEC) or Vocational diploma (DEP) in Business Administration Accounting Office Systems Technology or a related field. A combination of a high school diploma and relevant hands-on bookkeeping experience will also be considered.
• Technical Skills: Strong proficiency in Excel / Google Sheets; comfortable learning and using basic accounting software.
• Languages: Full professional proficiency in both French and English (spoken and written) is required. Note: This role requires daily communication with international guests out-of-province clients and various external suppliers.
• Other: Strong attention to detail highly organized and capable of maintaining professional boundaries. A valid drivers licence and access to a car are required for on-site property visits.

Benefits

• Status: Full-Time Fixed-Term Contract (12 months with possibility of extension)
• Compensation: Commensurate with experience.
• Schedule: 37.5 hours per week working on-site in South Shore (Brossard).
• Benefits: Paid vacation statutory holidays and sick leave provided in full compliance with the Québec Labour Standards.

We thank all applicants for their interest however only those selected for an interview will be contacted.