Hybrid Administrative Associate 2

Title: Hybrid Administrative Associate (Division Support Events & Faculty Operations)
Pay Rate Range: $35.35/hr (W2)
Employment Type: Contract 4 months
Duration: 05/2026 09/2026 (potential to extend/convert)
Schedule: Full-time 40 hours/week (7:30 AM 4:00 PM)
Location: Palo Alto CA 94305 (Hybrid up to 2 days onsite)
Job Code:

Position Overview

Tekberry is seeking an Administrative Associate to support the Division of Primary Care and Population Health within a prestige University. This role provides high-level administrative and operational support to faculty and division leadership with a strong focus on event coordination calendar management and financial processing.

This position is ideal for a highly organized detail-oriented professional who thrives in a fast-paced academic environment and can manage multiple priorities with minimal supervision.

Responsibilities

• Coordinate and support conferences seminars webinars and faculty events including vendor management logistics and materials distribution
• Serve as liaison between internal teams faculty and external vendors to ensure seamless event execution
• Provide technical support for meetings (PowerPoint video conferencing teleconferencing)
• Organize faculty interviews (virtual and onsite) including scheduling agenda development and logistics coordination
• Support onboarding activities for new faculty and assist with navigating university systems
• Draft format and distribute communications and materials such as presentations reports and seminar content
• Manage complex calendars for faculty resolve scheduling conflicts and coordinate meetings and travel arrangements
• Process and track financial transactions including reimbursements vendor payments and P-card purchases
• Maintain accurate records and resolve discrepancies in financial documentation
• Order and track office supplies manage invoices and support office coordination needs
• Maintain and update division website content as needed

Required Qualifications

• High school diploma and 3 years of administrative experience or equivalent combination of education and experience
• Strong organizational skills with the ability to prioritize and manage multiple tasks
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office and general office systems
• Demonstrated ability to follow through and complete tasks with high accuracy
• Strong interpersonal and customer service skills

Preferred Qualifications

• Bachelors degree and 2 years of relevant experience
• Prior experience at Stanford University or within higher education
• Experience supporting senior leadership or faculty
• Event planning and coordination experience
• Ability to maintain confidentiality and exercise sound judgment
• Strong analytical and problem-solving skills

Work Environment & Requirements

• Hybrid work environment (2 3 days onsite in Palo Alto CA)
• Fast-paced academic setting supporting faculty and division operations
• Frequent desk-based computer work with occasional standing walking and light lifting (up to 10 lbs)
• May require flexibility to support events or deadlines

Working Standards

• Demonstrates strong interpersonal skills and ability to collaborate with internal and external stakeholders
• Promotes a culture of safety and compliance with university policies
• Adheres to all applicable institutional policies and procedures

We are seeking reliable proactive professionals who can operate independently while supporting a collaborative academic environment. If you are detail-oriented and enjoy supporting faculty and event operations we encourage you to apply.

Tekberry is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability or veteran status. Tekberry is a certified Minority Business Enterprise (MBE) and Disadvantaged Business Enterprise (DBE).

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