About Workato

Workato delivers enterprise infrastructure for the agentic era redefining iPaaS and helping enterprises unify data applications processes and AI into a single governed platform. A leader in Enterprise MCP and trusted by 50% of the Fortune 500 Workatos cloud-native architecture connects every application data source and process to power real-time orchestration at scale. With enterprise-grade security and continuous innovation at its core Workato provides the trusted foundation for organizations to automate with confidence and operationalize AI across the business. To learn more visit

Why join us

Ultimately Workato believes in fostering a flexible trust-oriented culture that empowers everyone to take full ownership of their roles. We are driven by innovation and looking for team players who want to actively build our company.

But we also believe in balancing productivity with self-care. Thats why we offer all of our employees a vibrant and dynamic work environment along with a multitude of benefits they can enjoy inside and outside of their work lives.

If this sounds right up your alley please submit an application. We look forward to getting to know you!

Also feel free to check out why:

• Business Insider named us an enterprise startup to bet your career on

• Forbes Cloud 100 recognized us as one of the top 100 private cloud companies in the world

• Deloitte Tech Fast 500 ranked us as the 17th fastest growing tech company in the Bay Area and 96th in North America

• Quartz ranked us the #1 best company for remote workers

Responsibilities

Join Workatos global Candidate Success Team and help create experiences candidates and stakeholders remember fondly.

Youll shape and deliver thoughtful high-touch hiring journeys that reflect how we operate: connected efficient and intentional. Throughout the hiring process youll make sure every step feels clear smooth and worth peoples time while thoughtfully incorporating local cultural nuances without losing that consistency.

Youll partner closely with Talent Acquisition hiring managers and teams to keep everything running seamlessly and make sure every candidate experience feels this role youll be responsible for:

• Owning the interview scheduling process across APAC US and EMEA regions coordinating complex multi-timezone panels managing calendar conflicts and triaging scheduling requests to keep SLAs on track.

• Partner with Talent Acquisition team hiring managers interviewers and candidates as a central point of contact for scheduling logistics and process questions

• Drive candidate engagement throughout the hiring process keeping candidates informed responsive and warm from early interview stages through final interview

• Configure and manage jobs in Greenhouse ATS ensuring requisition details approval workflows and job fields are accurate

• Manage the job approval process coordinating with hiring managers and TAPs to keep jobs moving through without bottlenecks

• Maintain data integrity in Greenhouse making sure workflows are followed and records are clean for downstream reporting

• Handle sensitive candidate and compensation information with discretion and confidentiality

• Identify process gaps and inefficiencies youre not just running the process youre actively improving it

• Help maintain and improve coordinator documentation and SOPs

Requirements

Qualifications:

• 2 years of experience as a recruiting coordinator or in an HR operations/admin role

• Willing to commit to work hours that align with USA / Europe workday

• Hands-on experience with interview scheduling coordination and ATS management

• Detail-oriented with strong organizational skills and the ability to manage competing priorities

• Comfortable managing complex multi-timezone scheduling with multiple stakeholders

• Experience communicating across a globally distributed team you will partner daily with colleagues in the US APAC EMEA

• Proficiency in Greenhouse ATS Google Suite and Jira Service Management (JSM) is highly preferred

Nice to have:

• Experience at a high-growth SaaS or tech company

What success looks like in this role:

• You successfully keep things on track even when youre juggling multiple roles and moving pieces. Details are meticulously managed on your watch.

• When plans change you maintain composure swiftly figure out the necessary adjustments and drive progress seamlessly.

• You ensure candidates consistently leave the process feeling informed respected and taken seriously regardless of the hiring decision.

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