Administrative Assistant Fine Arts (WHSNWHS)

Waukee Community School District

Job Location:

Waukee, IA - USA

Monthly Salary: Not Disclosed

Posted on: 6 hours ago

Vacancies: 1 Vacancy

Job Summary

Position Criteria:

High school diploma or equivalent
Training and/or experience in secretarial responsibilities preferred
Proficient computer skills including Microsoft Office preferred

Performace Criteria:

Attendance scheduling: Collaborate with the school attendance secretary regarding student absences/dismissals for fine arts events
Performing Arts Schedules : from the ADs/principals direction make updates on all communication channels including Bound Event Manager the Unified Arts Google Calendar and school-specific websites.
Camps/Clinics: verify event details with coaches set up on RegWorks for registration and payment processing facilitate profitability calculation post-event and ensure staff payments communicate camps to the various school buildings and scheduling.
New Staff: Work with Operations to request keys fobs and swipe cards for new staff.
Orient new staff to department policies/procedures.
Contracts: produce and manage event contracts with competitor schools for multiple contests throughout show choir jazz choir marching band and jazz band seasons.
Eligibility: monitor track and communicate performing arts student eligibility in the areas of academic conduct transfer and homelessness
Event Management: plan promote and attend quarterly informational events for student performers parents & directing staff event setup print necessary materials.
Show Print Materials: produce roster/program with a list of performers plus special editions for Senior Nights including coordination with outside vendors (i.e. UPS)
Marketing: internal and external communication and promotion of Performing Arts performances events and accomplishments update digital signage
Purchasing: Work with directors district bookkeepers booster organizations and vendors regarding purchases. Coordinate equipment/instrument repairs and shipping.
Uniforms: Coordinate distribution collection cleaning and repair of concert and performance uniforms for music programs.
Post-Season Awards: working with coaches/directors to prepare Varsity letters associated pins and certificates to celebrate each performers accomplishments during the season. Assist with Performing Arts Signing Day
Travel: work with directors/sponsors Durham and additional charter companies to ensure timely transportation of groups to/from events/performances. Work with directors and the school finance team to book hotels for traveling groups.
Volunteer Coordination: prepare the schedule of gate workers and publish to fill volunteer positions at each activity work to fill all spots when a volunteer cancels attend and work the gate for show choir competitions jazz festivals speech contests and theatrical performances.
Electronic Ticketing: Create electronic tickets for sporting events fundraisers etc using Vanco. Communicate the links and QR codes to directors and building administration.
Manage social media and ParentSquare accounts

Benefits included:

IPERS retirement account
Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
2 Personal Days
10 Sick days
Employee use of District Facilities if a part of the Wellness program
Wee Care - Childcare available at cost for 6mos - 5y for staffs children
Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours

Required Experience:

Junior IC

Position Criteria:High school diploma or equivalentTraining and/or experience in secretarial responsibilities preferredProficient computer skills including Microsoft Office preferredPerformace Criteria:Attendance scheduling: Collaborate with the school attendance secretary regarding student absences...

Position Criteria:

High school diploma or equivalent
Training and/or experience in secretarial responsibilities preferred
Proficient computer skills including Microsoft Office preferred

Performace Criteria:

Attendance scheduling: Collaborate with the school attendance secretary regarding student absences/dismissals for fine arts events
Performing Arts Schedules : from the ADs/principals direction make updates on all communication channels including Bound Event Manager the Unified Arts Google Calendar and school-specific websites.
Camps/Clinics: verify event details with coaches set up on RegWorks for registration and payment processing facilitate profitability calculation post-event and ensure staff payments communicate camps to the various school buildings and scheduling.
New Staff: Work with Operations to request keys fobs and swipe cards for new staff.
Orient new staff to department policies/procedures.
Contracts: produce and manage event contracts with competitor schools for multiple contests throughout show choir jazz choir marching band and jazz band seasons.
Eligibility: monitor track and communicate performing arts student eligibility in the areas of academic conduct transfer and homelessness
Event Management: plan promote and attend quarterly informational events for student performers parents & directing staff event setup print necessary materials.
Show Print Materials: produce roster/program with a list of performers plus special editions for Senior Nights including coordination with outside vendors (i.e. UPS)
Marketing: internal and external communication and promotion of Performing Arts performances events and accomplishments update digital signage
Purchasing: Work with directors district bookkeepers booster organizations and vendors regarding purchases. Coordinate equipment/instrument repairs and shipping.
Uniforms: Coordinate distribution collection cleaning and repair of concert and performance uniforms for music programs.
Post-Season Awards: working with coaches/directors to prepare Varsity letters associated pins and certificates to celebrate each performers accomplishments during the season. Assist with Performing Arts Signing Day
Travel: work with directors/sponsors Durham and additional charter companies to ensure timely transportation of groups to/from events/performances. Work with directors and the school finance team to book hotels for traveling groups.
Volunteer Coordination: prepare the schedule of gate workers and publish to fill volunteer positions at each activity work to fill all spots when a volunteer cancels attend and work the gate for show choir competitions jazz festivals speech contests and theatrical performances.
Electronic Ticketing: Create electronic tickets for sporting events fundraisers etc using Vanco. Communicate the links and QR codes to directors and building administration.
Manage social media and ParentSquare accounts

Benefits included:

IPERS retirement account
Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
2 Personal Days
10 Sick days
Employee use of District Facilities if a part of the Wellness program
Wee Care - Childcare available at cost for 6mos - 5y for staffs children
Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours

Required Experience:

Junior IC