Program Manager, Equity Forward Anchor Network

Position Title:

Position Type:

Hiring Range:

$37.31 - $44.79 / hour; Compensation will be based on education experience skills relevant to the role and internal equity.

Pay Frequency:

POSITION PURPOSE

Reporting to the Vice President (VP) for Inclusive Excellence (IE) the Program Manager is a full-time (1.0 FTE) position responsible for the full range of executive and administrative support required by the VP. This key support position will work closely with the VP to ensure their daily workflow needs for the Equity Forward Anchor Network (EFAN) are effectively organized and efficiently delivered. The successful incumbent in this role will demonstrate a track-record for the timely completion of delegated and self-generated tasks clear communication keen attention to detail and an emphasis on excellent service. This role will serve as a liaison between the VP and other EFANstakeholdersboth internal and externaland must therefore be able to work independently with little supervision exercise good judgment apply discretion and maintain confidentiality.

The mission of the IE division at Santa Clara University (SCU) is to empower and equip SCU community members university units and campus partners with the education and skill-sets to prioritize and incorporate equity and belonging into every aspect of living working and learning at SCU. Led by the VP for IE the IE division is comprised of seven units: Office of Equality Opportunity and Title IX LEAD Scholars Program Office of Accessible Education Office for Campus Climate and Belonging Office for Multicultural Learning Office of the Ombuds and the Multicultural Center.

OPPORTUNITY FOR IMPACT

The Equity Forward Anchor Network (EFAN) is a member network of higher education institutions in Silicon Valley collaborating to advance economic prosperity for all in Silicon Valley. The commitment comes from an understanding that higher education institutions are critical local economic and intellectual engines linked to the long-term well-being of their Equity Forward Initiative is a multi-sector movement to close the wealth gap in San Mateo and Santa Clara Counties. Higher Education is one of the four pillars convened by Silicon Valley Community Foundation to move this work forward.

ABOUT THE ROLE

The Program Manager for the Equity Forward Anchor Network (EFAN) will serve as a key operations linchpin. This role will be directly responsible for implementing programmatic strategy project management relationship management reporting communication and special projects as assigned. EFAN is an equal opportunity organization and is strongly committed to racial and social justice.

CORE DUTIES

Process design & implementation:

• Work with Program Operations Lead to establish priorities as well as identify and resolve problems.

• Manage the development and execution of project timelines coaching technical assistance and other capacity building tools and resources for member institutions.

• Define project tasks timelines and activities to move working groups from ideation to action.

• Troubleshooting and resolving issues as necessary; this will include consulting with internal and external experts and will require the ability to navigate ambiguity quickly learn new subject matter manage relationships and interact with a broad set of experts the public and community stakeholders.

Coalition capacity-building and external engagement:

• Build manage and maintain relationships with a broad set of stakeholders including the staff and faculty from other local academic institutions in the region.

• Foster ongoing buy-in and ownership of EFAN strategy and implementation with member institutions.

• Build relationships with innovative collaborators beyond the existing partnerships within EFAN.

• Meet on a recurring basis with a program funder to track progress and alignment with program goals.

• In-person attendance once a month at EFAN events or meetings.

Project management:

• Compose and draft documents and correspondence for presentations course handouts grants conferences seminars and reports; perform substantial editing and fact checking.

• Oversee and/or perform duties associated with scheduling organizing and operating complex conferences seminars and events including arranging with vendors for services overseeing the production and distribution of materials administering logistics and managing events within budget.

• Manage and maintain quality data on EFAN membership engagement.

• Create maintain modify and/or ensure accuracy of content in various unit documents displays reports brochures social media and/or websites.

• Create complex reports and spreadsheets which may utilize specialized software and systems.

• Oversee and/or process a variety of complex financial transactions; produce monitor and reconcile budget statements; research identify and resolve discrepancies. May assist with capital or special equipment requests and/or vendor selection.

EXAMPLE PROJECTS

• Strengthen the governance membership engagement and network collaboration capacity.

  • Develop EFAN Operating Guide to provide shared guidance and transparency of EFAN membership roles responsibilities and resources.

  • Define and track membership engagement and resources needed to increase participation.

  • Build governance capacity that ensures EFAN continues to meet the needs of the regions most economically vulnerable populations

  • Identify areas of alignment among leadership to set new goals that help move equity forward.

• Advance priority projects in Hiring/Leadership Development; Procurement; and Basic Needs catalyzed by SVCF seed grant and supported by EFAN.

  • Engage Working Group members to finalize work plans and commitments.

  • Buildout infrastructure to support grant reporting and fiscal management.

  • Amplify stories of new partnerships and knowledge exchange.

• Secure President/Chancellor commitment to Collaboration Agreements that affirms higher education member institutional commitment to moving equity forward through shared anchor strategies.

  • Increase visibility and awareness of EFAN with a Round 1 Lookbook.

  • Design host and invite EFAN presidents chancellors and other key senior leaders to a briefing breakfast to orient and affirm Equity Forward Initiative and EFAN.

• Design and execute alignment of best practices across member institutions

  • Analyze current best practices around equity within the priority focus areas and identify areas of alignment and difference across institutions.

  • Onboard and manage a vendor to provide procurement baseline data analysis for all member institutions.

  • Evaluate each members progress against the equity goals set at each institution.

• Cultivate the development of internal anchor strategy at each member institution.

  • Provide guidance on best practices and examples for reference

  • Aid in the development of written memos and materials that define strategy and department commitments.

  • Measure and monitor progress at member institutions on their internal activities to meet goals identified within internal anchor strategy.

THE CANDIDATE

The ideal candidate possesses a passion for making meaningful sustainable change and is ready to work in an openly collaborative work environment. We want to work with individuals who are community-oriented have done coalition- and relationship-building and/or have implemented public service programs. No candidate will meet every requirement. If you may be a good fit we encourage you to apply.

Profiles for a successful candidate for Program Manager may have the following skill sets or background: a) professionals with a background in government community philanthropy or non-governmental organizations (NGOs); b) have worked on issues such as housing financial stability workforce development climate change public transportation closing the digital divide or other social programs; c) management consultants with public sector consulting experience.

The candidate should demonstrate the ability to:

• Build successful relationships with experience of building trust-based relationships and partnerships to deliver shared goals

• Display sound political and technical judgment that helps build momentum enable change and overcome barriers to success

• Participate in problem solving have a track record of analyzing problems extracting insights from different types of data identifying and structuring key issues and simplifying the approach to solving them

• Take full ownership over multiple work streams demonstrating comfort amid ambiguity proactivity dependability and excellent work ethic

• Provide challenge and effective feedback have strong influencing and negotiating skills and excellent at giving constructive feedback; empower Labs and team by providing the right balance between challenge and support

• Work well in a team have a track record of team working and leadership especially drawn from across organizations with different cultures

• Collaborates effectively can reconcile multiple diverse viewpoints to negotiate across internal and external stakeholders

• Design and write high-quality materials produce clear concise and compelling narratives through a combination of prose use of data graphics and/or other storytelling techniques

• Think logically to sequence and plan delivery of strategy with pace optimism and urgency

• Facilitate and communicate effectively can lead interactive workshops with stakeholders and coach others in producing high quality work

• Navigate and achieve change in large institutions have knowledge or experience of operating in a political environment and driving reforms through decision-making processes

• Demonstrate flexibility and comfort with change can quickly pivot based on programmatic needs; accept and integrate feedback with a growth mindset

The ideal candidate would have:

• Bachelors Degree and Masters Degree preferred

• 2 years of full-time work experience in higher education program or project management government consulting public policy nonprofit philanthropy and/or related fields

• Knowledge of and experience with project management techniques and tools

• Experience in community outreach and/or engagement

• Superlative written visual and oral communication skills

• Experience working on collaborative teams with diverse expertise

• Experience with fundraising and funder relationship management preferred

• Experience in the areas of hiring/ leadership development event planning procurement supplier diversity and basic needs preferred

• Appreciation for the value of higher education; someone who brings a learning mindset to the work

• Passion for EFANs mission of driving change through collaborative anchor strategies

Personal Skills/Attributes:

• Energetic self-starter who inspires others to do their best work

• Understanding of governments nonprofits and/or academia

• Problem-solver and change agent

• Highly ethical and trustworthy

• Proactive communicator

• Innovative and flexible

• Attention to detail and excellence

• Experienced in dealing with senior leadership

• Able to bring together public private and nonprofit organizations

• Collaborative and team focused

• Ability to navigate an ambiguous environment with excitement enthusiasm and empathy

• Excitement for solving problems as they are assigned to the team as opposed to a desire to focus on one problem over long lengths of time

TERMS AND FUNDING

This is a one-year fixed term position open for renewable on an annual basis dependent on funding.

Compensation will be based on experience and university guidelines.

Telecommute

Santa Clara University is registered to do business in the following states: California Nevada Oregon Washington Arizona and Illinois. Employees approved to telecommute are required to perform their work within one of these states.

EEO Statement

Equal Opportunity/Notice of Nondiscrimination

Santa Clara University is an equal opportunity employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race color ethnicity national origin citizenship ancestry religion age sex sexual orientation gender gender expression gender identity marital status parental status veteran or military status physical or mental disability medical conditions pregnancy or related conditions reproductive health decision making or any other characteristic protected by federal state or local laws. For a complete copy of Santa Clara Universitys equal opportunity and nondiscrimination policies please visit the Office of Equal Opportunity and Title IX website at Notice of Availability

Santa Clara University annually collects information about campus crimes and other reportable incidents in accordance with the federal Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. To view the Santa Clara University report please visit the Campus Safety Serviceswebsite. To request a paper copy please call Campus Safety at . The report includes the type of crime venue and number of occurrences.

Americans with Disabilities Act

Consistent with its obligations under the law Santa Clara University will provide reasonable accommodations to applicants and employees with disabilities. Applicants who wish to request a reasonable accommodation for any part of the application or hiring process should contact the Department of Human Resources ADA Team ator by phone at . Please note: This contact information is intended for accommodation requests only. Resumes or inquiries about application status sent to this inbox will not be reviewed or forwarded. For resumes or questions regarding application status please contact .