Absence Management Specialist HCM Senior Analyst

Absence Management Specialist
Human Capital Management Senior Analyst

Who we are:

At the Ohio Department of Behavioral Health (DBH) we strive to exemplify The Heart of Hope for individuals and families affected by mental health and substance use disorders.

We proudly employ over 2800 dedicated employees across our six inpatient behavioral health hospitals Ohio Pharmacy Services Ohios prison systems and the central office located in the James A. Rhodes State Office Tower in Columbus OH.

DBH Values:

• Service-Oriented (Person Centered Solution Oriented Customer Service Focused)
• Collaborative (Approachable Reasonable Transparent)
• Value Driven
• Innovative (Yes Before No)
• Strong Sense of Urgency

Our team of highly qualified professionals advances a critical system of behavioral healthcare in Ohio that helps people be well get well and stay well. Join our collaborative service-oriented environment where you will be respected and valued.

The Ohio Department of Behavioral Health (DBH) is proud to be an Ohio Recovery Friendly Workplace committed to supporting the health and well-being of all employees including those in recovery. We foster an inclusive stigma-free environment where individuals impacted by mental health and substance use challenges are valued supported and empowered to thrive. Our workplace culture promotes wellness second-chance hiring and recovery-informed policies that reflect our mission to serve Ohioans with compassion and respect both in the community and within our own team.

The State of Ohio is a drug-free workplace which prohibits the use of marijuana (recreational marijuana/non-medical cannabis). Please note this position may be subject to additional restrictions pursuant to the State of Ohio Drug-Free Workplace Policy (HR-39) and as outlined in the posting.

At the State of Ohio we take care of the team that cares for Ohioans. We provide a variety of quality competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits visit ourTotal Rewards website! Our benefits package includes:

• Medical Coverage
• Free Dental Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off including vacation personal sick leave and 11 paid holidays per year
• Childbirth Adoption and Foster Care leave
• Education and Development Opportunities (Employee Development Funds Public Service Loan Forgiveness and more)
• Public Retirement Systems (such as OPERS STRS SERS and HPRS)&Optional Deferred Compensation (Ohio Deferred Compensation)

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Position Qualifications:

3 yrs. human resources.

OR

Completion of undergraduate core program in human resources business or public administration; AND 12 mos. human resources.

OR

1 yr. exp. as Human Capital Management Analyst 64612.

OR

The equivalent of Minimum Class Qualifications For Employment noted above.

Primary Skill: Human Resources
Technical Skills: Regulatory Compliance
Professional Skills: Attention to Detail Confidentiality and Analyzation.

Ohio is a Disability Inclusion State and strives to be a model employer of individuals with disabilities. The State of Ohio is committed to providing access and inclusion and reasonable accommodation in its services activities programs and employment opportunities in accordance with the Americans with Disabilities Act (ADA) and other applicable laws.

Application Procedures

To be considered for this position you must apply online through this posting website (). We no longer accept paper applications. When completing your online Ohio Civil Service Application be sure to clearly describe how you meet the minimum qualifications outlined on this job posting. We will not give credit for your qualifications experience education and training in the job selection process if there is no evidence provided on your addition see resume is not a substitution for completing supplemental questions. Answers to the supplemental questions must be fully supported by the work experience/education sections of your application. You may check the status of your application by signing into your profile on this website (). We will communicate with you through the email you provided in your profile and job application. Be sure to check your email regularly.

Background Check Notice

The final candidate selected for this position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicants prior criminal convictions will be made before excluding an applicant from consideration.

RuleBackground check on applicants outlines disqualifying offenses that will preclude an applicant from being employed by the Department of Behavioral Health.

If you require a reasonable accommodation for the application process assessment &/or interview please contact Andrew Seifert EEO/ADA Administrator at or .

Please note: Effective October 1 2025 the Ohio Department of Mental Health & Addiction Services has transitioned to its new namethe Ohio Department of Behavioral Health. This change reflects our continued commitment to providing comprehensive person-centered care that addresses the full range of behavioral health needs for Ohioans. All positions and services now fall under the Ohio Department of Behavioral Health as we move forward in serving individuals families and communities across the state.

What youll do at DBH:

Ohio Department of Behavioral Health is seeking two highly skilled Human Capital Management Senior Analysts to support statewide absence management disability programs and payroll-related HR functions across central office pharmacy services and regional psychiatric hospitals. This role is ideal for an HR professional with strong analytical skills deep knowledge of leave programs and the ability to navigate complex federal and state regulations.

You will serve as a subject matter expert in FMLA disability leave transitional work programs and related HR processesensuring compliance accuracy and exceptional service to employees and agency partners.

Absence & Disability Program Management

• Lead advanced HR sub-programs related to absence management disability separations reinstatements transitional work and leave without pay.
• Ensure proper application of FMLA disability leave childbirth & adoption leave and other benefit programs.
• Determine FMLA eligibility issue designation notices and monitor usage.
• Coordinate disability separation processes including fact gathering notices hearings and personnel actions.
• Facilitate return-to-work options such as Transitional Work Program (TWP) and light-duty accommodations.
• Monitor leave usage absenteeism trends and leave-without-pay requests; recommend approvals or corrective actions.
• Serve as liaison with third-party vendors and internal stakeholders.

Operational & Payroll Support

• Manage time entry and payroll processing for all off-work programs (FMLA disability workers compensation military leave administrative leave etc.).
• Process personnel actions (leave returns pay corrections).
• Review and correct bi-weekly step/longevity rosters; coordinate adjustments with payroll and DAS.
• Maintain databases filing systems and reports related to absence management.
• Schedule and participate in hearings (SPBR disability) and initiate personnel actions based on outcomes.

Administrative & Program Support

• Prepare and enter personnel actions for separations interruptions and reinstatements.
• Serve as backup payroll processor ensuring compliance with federal state and agency policies.
• Generate and analyze reports (UKG COGNOS OAKS).
• Provide technical guidance to HR and Labor Relations staff.
• Participate in New Employee Foundations and contribute to policy development and HR intranet content.

This is an hourly position and is exempt from the bargaining units with a pay range of12 on theE1 Exempt Pay Range Schedule. Normal working hours are Monday through Friday 8:00am to 5:00pm (Flexible Schedule).

Unless required by any applicable union contract and/or requirements of the Ohio Revised Code the selected candidate will begin at Step 1 of the pay range schedule listed above with an opportunity for pay increase after six months of satisfactory performance and then a yearly raise thereafter.

Required Educational Transcripts

Official transcripts are required for all post-secondary education coursework or degrees listed on the application. Applicants must submit an official transcript before receiving a formal employment offer. Failure to provide transcripts within five (5) business days of the request will result in disqualification from further consideration. Transcripts printed from the institutions website will not be accepted. The Ohio Department of Behavioral Health reserves the right to evaluate the academic validity of the degree-granting institution.