Executive Administrative Assistant

Job Summary

The Executive Administrative Assistant (EAA) position serves as a trusted partner to executive leadership providing high-level administrative support to ensure priorities schedules and activities are managed effectively. This role proactively anticipates the needs of the Executive and their Senior Leadership Team (SLT) managing calendars communications and daily operations with a high degree of professionalism and discretion.

This position reports to the Manager Executive Administrative Assistant within Workplace Services.

Duties and Responsibilities

• Executive Support & Prioritization (30%): Manage and organize the Executives daily and weekly activities including calendar and email inbox management. Prioritize tasks communications and follow-ups to ensure alignment with business needs. Anticipate executive needs and proactively adjust priorities to address changing demands.
• Administrative Operations & Coordination (30%): Oversee and maintain administrative processes including meetings travel arrangements and expense management. Prepare process and reconcile travel and business expenses in accordance with company policy. Coordinate travel arrangements and itineraries both domestic and international. Coordinate logistics for meetings events and executive activities ensuring alignment with schedules and priorities. Ensure activities are executed efficiently and in alignment with company policies and procedures. Identify opportunities to improve administrative processes and recommend solutions.
• Meeting & Event Management (15%): Coordinate meeting logistics including scheduling materials and preparation. Ensure executives are prepared for meetings by organizing agendas reports and presentations. Attend meetings as needed to capture notes summarize key outcomes and track action items. Plan and support offsite meetings events and visits including facility and external guest coordination.
• Stakeholder Coordination & Communication (15%): Serve as a liaison between executive leadership and internal/external stakeholders. Communicate professionally and effectively representing the executive office in a consistent and organized manner. Collaborate with other Executive Administrative Assistants and cross-functional partners to support team coordination and initiatives.
• Confidentiality & Discretion (10%): Manage sensitive and confidential information with a high level of professionalism and discretion. Exercise sound judgment in handling communications materials and executive interactions.

Experience and Education Requirements

Minimum

• High School Diploma or equivalent
• 5 years of experience providing executive-level administrative support
• 3 years experience supporting multiple leaders and/or teams

Preferred

• Experience supporting senior leaders in a corporate environment
• Experience coordinating meetings events or cross-functional activities
• Experience with project coordination or event planning

Knowledge Skills & Abilities

• Advanced proficiency in Microsoft Office (Outlook Word PowerPoint and Excel) and virtual meeting platforms (Teams)
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities and competing deadlines
• Ability to manage complex scheduling and calendar coordination
• Strong interpersonal and communication skills both written and verbal
• High level of professionalism discretion and confidentiality
• Experience with expense management and travel coordination
• Proactive approach with the ability to anticipate needs and solve problems
• Ability to collaborate effectively across teams and functions
• Flexibility to support business needs including occasional work outside standard business hours

Other Requirements

• Perform other functions duties and projects as assigned
• Regular and punctual attendance
• Some travel required (20%)

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Additional Information

Work Environments

F&G believes in an employee-centric flexible environment which is why we offer the ability for in-office hybrid and remote work arrangements. During the hiring process youll work with your leader to decide what works best for your role.

F&G complies with federal and state disability laws and makes reasonable accommodations for applicants and candidates with disabilities unless such accommodation would cause an undue hardship for F&G. If reasonable accommodation is needed to participate in the job application or interview process please contact

Join our employee-centric hybrid work environment: F&G Careers

About F&G

Since 1959 Fidelity & Guaranty Life Insurance Company (F&G) has offered annuity and life insurance products to those who are seeking security in retirement and protection during lifes unexpected events.

As a national Top Workplace¹ an Iowa Top Workplace² and a proud equal opportunity employer F&G team members are empowered collaborative dynamic and authentic. We believe that by embracing these values we will continue to build and strengthen the company while continuing to be a great place to work.

¹Top Workplaces USA

²Des Moines Register Top Workplaces

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