Executive Assistant Surgical Innovation

Responsibilities:

• Managing the VPs complex calendar including scheduling across global time zones and prioritizing internal and external meetings coordinating appointments and ensuring optimal time management.

• Arranging domestic and international travel including flight bookings accommodations transportation and detailed itineraries while adjusting to last-minute changes as needed.

• Organizing and preparing expense reports with corresponding receipts and attendees while understanding global travel and expense guidelines.

• Preparing reviewing and editing correspondence presentations and reports for the VP ensuring accuracy professionalism and alignment with organizational objectives.

• Coordinating logistics for meetings and events including agenda development attendee communication venue selection and preparation of supporting materials.

• Serving as a primary point of contact between the VP internal teams and external partners facilitating clear and timely communication.

• Handling sensitive and confidential information with the utmost integrity and discretion.

• Overseeing the flow of information and documentation ensuring timely responses and follow-up on action items as directed by the VP.

• Assisting with special projects and initiatives led by the VP including research data collection and progress tracking.

• Proactively identifying opportunities to streamline processes enhance productivity and anticipate the evolving needs of the VP and the leadership team.

• This role will be based in Salt Lake City office.

Required Qualifications:

• Education: Bachelors degree from an accredited university or college preferred; a high school diploma with substantial relevant experience may be considered.

• Experience: Minimum of 10 years providing executive-level support in a fast-paced dynamic environment ideally within an international or multi-functional setting.

• Organizational Skills: Demonstrated excellence in managing complex calendars travel arrangements and logistics for senior leadership with a proven ability to anticipate needs and adapt to changing priorities.

• Communication: Outstanding verbal and written communication skills with experience preparing reviewing and editing correspondence presentations and reports at an executive level.

• Confidentiality: Proven track record handling sensitive and confidential information with integrity judgment and discretion.

• Technological Proficiency: Advanced proficiency with Microsoft Office Suite (Outlook Word Excel PowerPoint) and familiarity with collaboration tools and virtual meeting platforms.

• Problem-Solving: Strong critical thinking and problem-solving abilities with resourcefulness in addressing unexpected challenges and resolving issues independently within established guidelines.

• Interpersonal Skills: Excellent relationship-building and interpersonal skills; able to serve as a trusted liaison between the GM internal teams and external partners.

• Attention to Detail: Exceptional attention to detail and a commitment to accuracy and professionalism in all deliverables.

• Flexibility: Ability to manage multiple priorities work under pressure and adjust to last-minute changes or evolving business needs.

• Initiative: Self-motivated and proactive in identifying opportunities for process improvement and supporting special projects as needed.

• Global Perspective: Experience coordinating international travel and working across time zones is a strong asset.

While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19 some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees.