Temporary Studio & Gallery Programs Assistant

The MFAHs Department of Learning and Interpretation connects visitors and students with art in the Museums permanent collections and special exhibitions. The area of Studio and Gallery Programs fosters creativity among intergenerational visitors providing fun social and participatory learning opportunities through making and appreciating art. The Studio and Gallery Programs Assistant provides administrative support for this vital area of the department.

Responsibilities:

• Provides administrative support for studio and gallery programs including preparation and implementation of programs tracking program budgets compiling program participant statistics organizing online registration for programs and working with various internal museum departments such as volunteer services buildings and grounds membership and publications.
• Processes all relevant purchase orders work orders and interoffice requests (Audio/Visual Building and Grounds Security Visitor Services).
• Maintains mailing lists and assists in creating and coordinating the production of publicity materials such as program flyers e-blasts as well as in-gallery resources for families. Regularly checks and responds to designated studio and gallery programs email.
• Works closely with Studio and Gallery Programs team to coordinate trainings meetings work schedules and timesheets for teaching artists on-call educators family guides and docents.
• Facilitates communication with partnering community organizations performers and demonstrators.
• Inputs and updates all studio and gallery programs information on the MFAH website and the education calendar.
• Maintains attendance statistics for Studio and Gallery Programs area and makes sure they are recorded daily.
• Packs supply bins for all studio and gallery programs. Maintains inventory and cares for art-making materials and tools.
• Assists Participatory Programs Senior Specialist and Intergenerational Learning Specialist with various programs.
• Provides administrative assistance for the Studio and Gallery Programs Manager and other duties as assigned.
• Assists participants during programs as needed.
• Able to work occasional evening and weekends

Skills Knowledge and Abilities:

• Candidates should have excellent interpersonal skills
• Exceptional attention to detail and superb organizational skills required
• Must be able to handle many activities and projects simultaneously
• Proficiency with Microsoft Office software (Word Excel PowerPoint)
• Must be friendly and have a helpful demeanor in dealing with the public

Preferred or Highly Desirable Skills Knowledge and Abilities Include:

• Knowledge of art history art-making and museum education
• Spanish language skills

Education and Experience:

• Degree (Bachelors or Associate) in a related field (Arts Art History Education or Humanities) preferred or an equivalent combination of experience and education from which comparable and demonstrable knowledge skills and abilities have been achieved.
• Previous office experience highly desirable
• 1-2 years experience in a museum setting

Required Experience:

Junior IC