Administrative Assistant (Temporary)

Company:Barton Malow

Job Location:New Albany OH

Position: Project Coordinator

REQ ID: 12134

POSITION SUMMARY

Barton Malow is seeking a Project Coordinator to support active construction project operations in the Columbus Ohio area. This is a project-based hourly position embedded within the Project Delivery team working alongside Project Managers Construction Managers Project Engineers Superintendents as well as Quality and Safety professionals. The ideal candidate is organized detail-oriented and eager to grow within a fast-paced environment. Top performers who demonstrate strong attendance and contribution may be considered for advancement and employment opportunities within Barton Malow Company. The assignment is expected to remain active through the construction phase of the project(s).

KEY JOB RESPONSIBILITIES:

• Review and code invoices to appropriate cost centers.
• Assist with self-perform labor metrics tracking and reporting.
• Administer and maintain temporary facilities such as Parking Passes Consumables etc.
• Coordinate with IT for conference room setup and technology needs.
• Arrange travel and accommodations for project team members.
• Process and administer expense reports.
• Maintain and publish the project contact lists and directories.
• Develop and maintain recurring meetings using provided information.
• Take and distribute meeting minutes.
• Assist with document control which may include submittals RFIs and project correspondence.
• Support Safety Quality Subcontractor and Engineering teams with administrative tasks as needed.
• Order and maintain office supplies and equipment for the temporary facilities.
• Handle mail deliveries and site visitor coordination.
• Assist with preparation of project reports and presentations as needed.

REQUIRED KNOWLEDGE EDUCATION EXPERIENCE SKILLS AND ABILITIES

• High school diploma required; Associates degree or higher preferred.
• Proficient in the Microsoft Office suite (Word Excel PowerPoint Outlook).
• Experience with PDF editing software (Bluebeam preferred but not required.
• Strong organizational skills with the ability to manage multiple concurrent tasks and adapt to shifting priorities.
• Strong written and verbal communication skills and attention to detail.
• Ability to work effectively both independently and as part of a larger project team.
• Must be local to the Columbus Ohio area as a project-based temporary assignment; this position does not include travel or relocation benefits.

Barton Malow is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity or expression national origin age disability status genetic information protected veteran status or any other legally protected characteristic.