Administrative Assistant, Reef Enterprises (MarketingSales)

Position Title: Administrative Assistant Reef Enterprises

Company: Reef Capital

Salary: $55000-$65000

Location: St. George UT; Hybrid


About Reef:

Reef is a Utah-based vertically integrated investment and development firm founded in 2005. Reefs team is currently involved in some of the most prominent development transactions in Utah and other targeted geographies across the United States.

Built on two decades of success our investment approach combines proven expertise with purposeful innovation. Reefs team has completed more than 500 transactions across all lines of addition to our real estate investment strategy Reef and/or affiliates own and operate various businesses that add significant long-term value to its projects. We have grown rapidly growing from about 25 employees to well over 400 with managed assets on behalf of over 750 institutional and individual partners worldwide.

With the motto Expect the Best Reefs most prominent developments include Black Desert Resort a $2 billion luxury resort in Ivins Utah; Marcella a luxury private golf community in Park City Utah; Tributer Resort Virginias newest premier private lakeside golf destination; Cornerstone Club a 5000-acre residential community private club and resort in Telluride Colorado; Sweetens Cove a renowned and evolving golf destination nestled in the Tennessee Valley; and the restoration of the historic Coco Palms Resort in Wailua on the island of Kauai Hawaii.

At Reef our mission is to recruit develop and retain entrepreneurial individuals who desire to build and create something long-lasting and meaningful. Our business enables bright committed people to work in high-performing teams within an environment that allows each person to achieve their professional objectives. Reef values a strong culture dedicated to the health and well-being of our employees.

Position Summary:

Reef is seeking a highly organized and proactive Administrative Assistant to support daily operations and ensure efficient workflow across the Reef Enterprises team. This role is responsible for managing schedules coordinating communications and handling a variety of administrative tasks. The ideal candidate is detail-oriented resourceful and capable of managing multiple priorities and initiatives in a fast-paced environment.

Responsibilities:

• Provide comprehensive administrative support to Reef Enterprises leadership and team members including calendar management meeting coordination and scheduling
• Prepare edit and manage correspondence reports presentations and other business documentation
• Serve as a central point of contact for internal and external communications ensuring timely and professional responses
• Maintain organized digital and physical filing systems records and databases with a high level of accuracy and attention to detail
• Coordinate travel arrangements team events and logistical planning across departments
• Support data entry reporting and basic analysis to inform operational and financial decision-making
• Track and monitor operating expenses against approved budgets across departments programs and property allocations
• Ensure all expenditures are accurately coded to the appropriate budget line cost center and entity
• Analyze budget-versus-actual performance and proactively identify and communicate variances or discrepancies to leadership
• Support expense authorization workflows including documentation approvals and tracking of exceptions
• Partner with fulfillment and investor teams to track and reconcile member credits hospitality charges and cross-property transactions in coordination with property accounting teams
• Act as a liaison between Reef Enterprises and internal/property-level accountants and controllers to ensure accurate financial reporting and alignment
• Resolve coding discrepancies misclassified expenses and intercompany timing differences in collaboration with finance partners
• Review code and route invoices through appropriate approval workflows ensuring completeness and compliance prior to payment processing
• Assist with vendor setup and support accounts payable processes including payment coordination
• Identify and recommend improvements to accounting controls expense allocation accuracy and financial close processes as the organization scales

Qualifications:

• High school diploma ; Bachelors degree preferred
• Previous experience working with marketing and/or sales teams preferred
• Proficient use of technology especially Microsoft Office and Google Suite
• 3 years of previous administrative assistant/receptionist experience
• Great organizational skills
• Excellent interpersonal communication skills both written and verbal with the ability to problem solve

Company Benefits:

• 401(k) Plan with Company Match
• Flexible Paid Time-off
• Daily Company Lunches
• Cell Phone Service Allowance
• Discounts at Company-owned Resorts and Golf Courses

Required Experience:

Junior IC