Administrative Assistant Procurement- Temporary

JOB SUMMARY

The Temporary Administrative Assistantwillprovide professional administrative and procurement-related support that enables leadership and departmental staff tooperatein a synchronizedaccurate andtimely manner while upholding the Authoritys standards for confidentiality fiscal responsibility regulatory compliance and customer service within an active airport environment.

ESSENTIAL JOB RESPONSIBILITES

• Provides direct administrativeassistanceto Procurement leadership and the Deputy CFO to support day-to-day operations and executive coordination.
• Manages communications scheduling and officelogisticsto ensure smooth information flow and organized departmental activities.

• Maintainsaccurate organized records reports andfilesareinalignment with procurement procedures and airport authority standards.

• Supports procurement processes by coordinating vendor setup documentation verification and tracking procurement-related records.

• Assistswith invoice processing payment submissions and assigned procurement-related transactions to support fiscal responsibility.

• Coordinates travel meetings and office equipmentlogisticsto ensure operational continuity.

• Ensures confidential handling of information adherence to policies and safety requirements and alignment with MNAAs values and compliance expectations.

• Identifiesworkflow improvements supports process efficiency and contributes to ongoing administrative and operational enhancements.

REQUIRED QUALIFICATIONS

• High school diploma or equivalent.

• Demonstrated experience performing administrative clerical or office management functions in a professional environment.

• Proven ability to provide administrative support to executive leadership or senior management.

• Proficiencyin Microsoft Office applications and general office technology.

• Experience managing calendars scheduling meetings preparing correspondence andmaintainingfiling systems.

• Ability to handle sensitive and confidential information with discretion and sound judgment.

• Strong written and verbal communication skills with the ability to interact professionally with internal and external stakeholders.

• Ability to organize work manage competing priorities andmaintainaccuraterecords in a fast-paced environment.

• Ability tocomply withestablished policies procedures and safety requirements within a regulated environment.

• Ability to obtain andmaintaina Secure Identification Display Area (SIDA) badge.

PREFERRED QUALIFICATIONS

• Associates degree in a related field.

• Advanced administrative or office management experience supporting finance procurement orpublic-sectoroperations.

• Experience supporting procurement activities including vendor coordination invoice processing and record tracking.

• Familiarity with financial or procurement systems including vendor setup and documentation verification.

• Experience working within an airport authority government or similarly regulated environment.

• Administrative professional certification or Notary designation.

• Demonstrated ability to suggest and implement workflow or process improvements to enhance efficiency.

Required Experience:

Senior IC