Administrative Assistant, Office of the OCEO

Job Description:

About the Role

The Administrative Assistant provides high-level proactive support to the CEO ensuring seamless integration between their professional obligations and personal commitments. Working under the direct mentorship and supervision of the Executive Assistant this role focuses on the last mile of executionmanaging the intricate details that allow the CEO to remain focused on enterprise leadership. This is a role for a detail-obsessed professional who thrives in a fast-paced highly confidential environment. This role would report to the Executive Assistant to the CEO.

You Will:

• Support the EA in managing a complex ever-changing calendar that blends corporate meetings speaking engagements and personal appointments.
• Coordinate end-to-end travel logistics including air travel ground transportation and detailed door-to-door itineraries.
• Facilitate seamless transitions between the CEOs professional and personal schedule ensuring all necessary materials (briefings attire or personal items) are prepared in advance.
• Act as a secondary point of contact for external stakeholders vendors and personal contacts to ensure all engagements are executed to the CEOs standards.
• Manage logistics for off-site events private dinners and social engagements often requiring evening or weekend coordination.
• Assist with specialized projects and tasks that support the CEOs daily efficiency and well-being.
• Maintain the CEOs primary workspace ensuring all technical and physical requirements are met daily.
• Process expenses manage memberships and handle sensitive documentation with absolute discretion.
• Plan and manage internal team gatherings and executive lunches overseeing vendor coordination catering scheduling setup and day-of logistics to ensure a professional and welcoming environment.
• Collaborate with the EA on Office of the CEO initiatives providing administrative muscle for special projects and internal communications.

You Have:

• 3 years in a high-stakes administrative role; experience supporting a High-Net-Worth Individual (HNWI) or C-Suite executive is preferred.
• An ironclad commitment to confidentiality and the ability to handle sensitive information with poise.
• A no task is too small mentality and the flexibility to respond to shifting priorities outside of standard 9-to-5 business hours.
• Exceptional organizational skills with a knack for anticipating needs before they are articulated.
• Ability to represent the CEOs brand with warmth professionalism and assertiveness when necessary.

Our Benefits

• Comprehensive Healthcare Plans
• Paid Time Off
• Retirement Plans
• Comprehensive Medical Dental and Vision Insurance Plans
• Education Benefits
• Paid Maternity and Paternity Leave
• Family Care Benefits
• Commuter Transit Program
• Subscription Discounts
• Employee Referral Program

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race color religion sex age national origin protected veteran status disability status or any other protected characteristic under applicable law. EEO/Disabled/Vets

Reasonable Accommodation

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Were committed to offering competitive and flexible compensation to attract top talent. This pay range reflects our good faith estimate for the role and may vary based on a candidates experience skills location and other relevant factors.

For bonus-eligible roles targets are determined based on multiple considerations including market benchmarks and individual contributions.

For benefits-eligible roles we offer a comprehensive and competitive benefits package covering health retirement wellbeing and more along with optional benefits to meet the diverse needs of our employees.