School Office Manager St. Matthias the Apostle Lanham Maryland

The Academy of St. Matthias the Apostle is seeking a highly organized mission-driven School Office Manager to oversee front office operations financial processes and family engagement systems. This role serves as a key liaison between the school families and the Archdiocese ensuring that all operations reflect excellence professionalism and Catholic values.
The ideal candidate brings a strong accounting background attention to detail and the ability to support families with clarity compassion and discretion.

The hourly rate for this role is $19.00 to $22.00 with excellent benefits

Oversee daily operations of the school office
Manage calendars scheduling and school-wide communications
Coordinate meetings events and vendor relationships
Maintain organized systems for records files and compliance

Financial Management & Accounting (KEY PRIORITY)
Manage tuition accounts and support families using FACTS
Monitor billing payments and financial records
Serve as liaison to bookkeeper and Archdiocesan financial offices
Assist with payroll processes and reporting
Support financial aid tracking scholarships and account adjustments
Communicate professionally with families regarding tuition and balances

Support & Engagement
Serve as a welcoming and professional point of contact for families
Assist families with enrollment re-enrollment and financial processes
Provide clear compassionate communication regarding school policies
Maintain confidentiality while supporting sensitive family situations

Administrative & HR Support
Assist with onboarding compliance and staff documentation
Support Safe Environment and Child Protection processes
Coordinate volunteers and service hour tracking
Support leadership projects and school initiatives

Qualifications

Required:
Strong accounting or financial management experience
Excellent organizational and multitasking skills
Strong communication and interpersonal skills
Ability to handle confidential information with discretion
Proficiency in Microsoft Office (especially Excel)

Preferred:
Experience with FACTS SIS/Financial or similar systems
Experience working in a school or family-centered environment
Bilingual (Spanish preferred)

Core Competencies
Professionalism and discretion

Problem-solving and initiative taker

Strong customer service mindset

Alignment with Catholic mission and values

Please forward your resume to:

Required Experience:

IC