Executive Administrator

Job Description:

• Role title: Executive Administrator

• Role type: Permanent part time (24hrs/weeks)

• Role grade: Administration Officer Level 3 Year1/2

• Department and location:Sacred Heart Health Service St Vincents Hospital Darlinghurst

• Salary: $71072.43 - $73287.41 (pro-rata) super salary packaging
  

Better and fairer care. Always.

We are St Vincents Health Australia Australias largest not-for-profit provider of health and aged care services.

Founded by The Sisters of Charity in 1857 our 30000 healthcare superheroes operatepublic and private hospitals residential aged care community and virtual care and outreach programs.

About the role

• Coordinate and deliver engaging palliative care education programs across the hospital supporting staff JMOs and medical students

• Manage student placements and rosters (UNDA UNSW PEPA) ensuring learning requirements are tracked and met

• Lead end-to-end event coordination for seminars conferences visiting medical groups and hospital-wide initiatives like Palliative Care Week

• Provide seamless administrative support for education research meetings and Grand Rounds including minutes follow-ups and logistics

• Oversee seminar scheduling and room bookings ensuring smooth delivery of training sessions and educational series

About you

• Strong communication and customer service skills with the ability to engage effectively with a wide range of stakeholders

• Highly proficient in MS Office and patient management systems (e.g. CHIME CorePAS Web DeLacy) with fast and accurate data entry

• A proactive problem-solver with sound judgement and the ability to manage challenges and resolve conflicts

• Thrives in a fast-paced environment with excellent time management and the ability to prioritise competing demands

• A collaborative team player who can also work independently with a track record of improving processes and service outcomes

Why work at St Vincents

• Join us on our mission to provide care to all including the most at-risk people in our community

• Discounted access to many gyms for you and your family with Fitness Passport

• Access to discounted private health insurance with Medibank

• Access to a government salary sacrifice program. Make a proportion of your salary tax-free

• Committed to financial support for educational development scholarship programs paid study leave

About the hospital

In this role you will be based at St Vincents hospital Darlinghurst.

• A busy inner-city hospital in a beautiful location

• Surrounded by great cafes galleries and theatres parks nightlife and nearby glorious beaches

• A place of expert clinical care for at-risk people

• Closely partnered with universities & affiliated research institutes many of which are located on-campus

• Centres of excellence include heart & lung transplantation bone marrow transplantation cardiology cancer care AIDS/HIV respiratory medicine mental health homeless health drug & alcohol services and correctional health

Sponsorship / work rights for Australia

Please note visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.

Pre-employment checks

Your employment is conditional upon the completion of all role-required pre-employment checks including relevant immunisations.

Equal opportunity

We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.

As part of our commitment to reconciliation we encourage Aboriginal and Torres Strait Islander peoples to apply and join us in delivering care that heals body mind spirit and community.

How to apply

The closing date for applications is 01 May 2026. Please apply at your earliest convenience as we will be interviewing strong candidates as you apply.

Please submit your resume and a brief cover letter highlighting how your interest skills and experience align with each of the things listed in the About You section of this job advert.

Respectfully this role is not open to recruitment agencies.

Reconciliation Action Plan:

At St Vincents we acknowledge the importance of creating a work environment that is welcoming safe equitable and inclusive for Aboriginal and/or Torres Strait Islander Employees. As part of our Commitment to Reconciliation and Closing the Gap in employment related outcomes we encourage applications from Aboriginal and Torres Strait Islander Peoples.

For further information visit https:// or get in contact at

View Reconciliation Action Plan

Code of Conduct:

View Code of Conduct