Business Development Coordinator

The Business Development Coordinator supports the execution of strategic sales and growth

initiatives by providing administrative CRM reporting and outbound coordination support to the

Business Development Representative and Operations leadership. Using proven best practices

and organizational discipline the Business Development Coordinator ensures accurate CRM

management structured lead tracking outbound marketing coordination and seamless internal

communication between Business Development Estimating and Operations. This position is

administrative and coordination-focused enabling revenue growth through process execution and

data integrity.

ESSENTIAL FUNCTIONS:

Serve as primary CRM (HubSpot) administrator for the Business Development team.

Enter manage and maintain accurate records for leads contacts customers and

opportunities.

Coordinate lead intake and ensure proper documentation prior to assignment.

Generate recurring and ad hoc reports based on leadership needs.

Ensure all opportunities are properly documented and transitioned internally.

Coordinate outbound marketing efforts including newsletters case studies and outreach

campaigns.

Maintain and monitor bid lists and opportunity boards.

Assist in preparation of RFP/RFQ documentation packages (administrative support only).

Support internal communication between Business Development Estimating and Operations.

Track KPI performance metrics for leadership review.

KEY PERFORMANCE INDICATORS (KPIs):

100% CRM data accuracy and completeness.

Lead entry within 24 hours of receipt.

Weekly pipeline reporting delivered on schedule.

Outbound campaign execution per quarterly plan.

Bid list review completed weekly.

Report generation turnaround within 48 hours of request.

QUALIFICATIONS:

Education: Associates or Bachelors degree in Business Administration Marketing or related field

preferred. Experience: 2-4 years experience in sales administration CRM coordination or

business development support role preferred. Experience in construction mechanical or industrial

services environment preferred. Skills: Highly organized detail-oriented fluent in MS Office Suite

and CRM systems (HubSpot preferred) strong written communication skills and process-driven

mindset.