Advancement Coordinator

CLERICAL/SUPPORT STAFF

ADVANCEMENT COORDINATOR

Number of Openings: 1

Institution: Cleveland State Community College

Department: Advancement

Reports to: Director of Advancement

Campus Location: Cleveland Tennessee

Salary Range: $42809-$51371

Position Status: Non-Exempt / Full-Time

Moving Allowance: N/A

Cleveland State Community College is a comprehensive two-year post-secondary institution located in Cleveland Tennessee. Cleveland State is committed to providing open access and quality education to all students. A Tennessee Board of Regents institution Cleveland State is accredited by the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC). At Cleveland State our mission is to build strong minds careers and communities through exceptional teaching and learning workforce development and service. We wish to hire individuals with similar values who can help us accomplish those goals.

Special Instructions to Applicants:

To be considered for a position at Cleveland State you must complete an online application. Your skills abilities qualifications and years of experience will be evaluated solely based on the information provided in your application. Any work experience not included will not be considered for meeting the minimum requirements or determining compensation for the position.

Please note the following:

• Attaching a resume does not substitute for completion of the application form.
• Part-time work experience is calculated at 50% of full-time experience.

JOB SUMMARY

The Advancement Coordinator supports the colleges fundraising and development efforts by working closely with the Director of Advancement to implement Foundation initiatives. This role manages donor stewardship and alumni relations coordinates events and projects and assists with budgeting recordkeeping and reporting related to fundraising activities. The Coordinator also supports communication with stakeholders and helps track the progress of development campaigns.

MINIMUM REQUIREMENTS / QUALIFICIATIONS

• Bachelors degree from an accredited institution required.

• Minimum of two years of professional related experience in donor development nonprofit administration project management event planning or higher education is required.

ESSENTIAL JOB FUNCTIONS

Donor and Trustee Relations (15%)

• Provides regular communication to enhance donor and trustee engagement.
• Develops and maintains relationships with major donors trustees and community leaders.
• Coordinates communications newsletters and event follow-ups to strengthen relationships and visibility.

Fundraising and Campaign Coordination (15%)

• Manages all colleges fundraising efforts including events and campaigns under the leadership of the Director of Advancement.
• Coordinates annual campaigns such as the Cleveland State Family Campaign Foundation Trustee Campaign and Community Campaign.
• Tracks campaign progress donor participation and revenue outcomes.

Evening With & Community First Events (10%)

• Organizes the Community First Awards program including updating materials and coordinating the selection of committee members.
• Notifies committee members previous winners and other stakeholders when nominations open.
• Receives and organizes nominations; facilitates and supports the committee throughout the selection process.
• Contacts award recipients and performs related duties as needed to support the program.
• Develops the Run of Show for the Evening With event.
• Coordinates event logistics including venue arrangements meals travel and other related details.
• Drafts the interview script and obtains approval from the featured speaker.

Donor Development and Recognition (10%)

• Works with the Director of Advancement on donor development strategies and programs.
• Oversees donor acknowledgment and recognition activities including thank-you letters events and lifetime recognition milestones.
• Manages communications with endowed scholarship contacts major donors and community figures.

Foundation Administration (15%)

• Provides ongoing coordination for all functions related to the Foundation.
• Prepares Board and committee meeting materials agendas and reports.
• Maintains Foundation records ensures compliance with Charter and By-Laws and coordinates accounting and investment services.

Scholarship Management (10%)

• Collaborates with Financial Aid to ensure scholarships are accurately disbursed.
• Calculates amounts available annually based on endowment performance and donor restrictions.
• Updates scholarship information and donor criteria as needed.
• Provides report to donors annually

Budget and Financial Oversight (10%)

• Manages creation and tracking of Advancement budgets.
• Monitors expenditures and revenue from fundraising events and campaigns.
• Provides budget reports and projections to the Director of Advancement and Foundation Board.

Marketing Events and Web Management (5%)

• Maintains Foundation and fundraising websites.
• Manages online promotion registration and ticketing for major events (e.g. Community First Awards An Evening With Mi Sueño dinner).
• Ensures timely posting of donor recognition and campaign information.

Staff Supervision and Project Support (5%)

• Provides supervision to the Advancement Specialist for bookkeeping and database management.
• Supervises student workers who assist with Foundation activities.
• Provides project coordination and tracking support for Advancement initiatives.

NON-ESSENTIAL FUNCTIONS (5%)

• Performs other duties as assigned in support of division programs and the college.
• Assists with college events community relations activities and special projects as needed.

KNOWLEDGE SKILLS AND RESPONSIBILITIES

• Exercise sound judgment and discretion when handling sensitive or confidential information.
• Manage multiple projects and priorities independently while meeting established deadlines.
• Communicate clearly and professionally both verbally and in writing.
• Demonstrate strong organizational skills and effective time management.
• Maintain a high level of accuracy and attention to detail in all work.
• Ability to adapt quickly to new technologies systems and processes.
• Proficient in Microsoft Office Suite (Word Excel Outlook PowerPoint) and the Windows operating system.
• Experience using donor or customer relationship management systems (e.g. Blackbaud) preferred.

WORK ACTIVITIES & EQUIPMENT

Work activities routinely involve the use of standard office equipment including computers printers copiers scanners telephones and other related devices. Employees are expected to perform tasks such as data entry document preparation email communication and report generation using these tools.

JOB LOCATION

The primary workplace for this position is the Advancement Office at Cleveland State Community College in Cleveland Tennessee. Occasional travel to off-campus locations within the Colleges five-county service area may be required.

Applicants may be subject to a background check and credit check.

Cleveland State offers a comprehensive benefits package including but not limited to the following:

• Insurance: Health Dental Vision Life Disability (long and short term) FSA/HAS
• Wellness Incentive Program (if enrolled in health)
• Educational Assistance: Fee Waiver Spouse/Dependent Discounts Tuition Reimbursement
• Employee Assistance Program
• Longevity Pay
• Retirement Options: State of TN Pension (TCRS) 401a 401k with $50 match 403b and 457
• Fourteen (14) Paid Holidays/Year
• Sick and Annual Leave
• Sick Leave Bank
• State Employee Discount Program with over 900 merchants

If you are interested click on the link to apply.

Applications can be assured full consideration if submitted by March 12 2026.

Human Resources Office
Telephone: ; FAX:
Email:

Website:

The following link will direct you to a reporting section of the colleges website: How Do I Report